Woodland Creation Planning Scheme (window 3): rules booklet

The Programme for Government sets out our commitments to continue supporting landowners and land managers including farmers to produce food and fibre in a sustainable way, whilst taking action to respond to the climate emergency and to help reverse the decline in biodiversity. Funding support for farmers, land managers and associated rural sectors  is delivered through a flexible framework of support, with schemes – including the Woodland Creation Planning Scheme- delivering towards the following themesfarm scale land management

• on farm environmental improvements
• on farm efficiency and diversification
• landscape scale land management
• woodland and forestry
• food and farming supply chains

The framework is designed to both support action in response to the challenges and opportunities available over the next 3 years and to inform the continuing development of the Sustainable Farming Scheme, which will reward farmers for the work they do now to lower their carbon footprint, improve the environment and produce food in a sustainable way.

Further information on the themes and schemes being developed is available at: https://businesswales.gov.wales/walesruralnetwork/

Key messages

The Woodland Creation Planning scheme (WCPS) offers grants of between £1,000 and £5,000 to develop plans for new woodland creation.

Woodland creation payments for tree planting, livestock fencing, gates and maintenance have increased. Deer fencing has been included.

The woodland creation funding will help farmers transition to the proposed Sustainable Farming Scheme (SFS) and there will be no disadvantage in terms of SFS eligibility for undertaking the planting prior to the start of the scheme.

Plans must be verified by Natural Resources Wales (NRW) to make sure they meet the UK Forestry Standard (UKFS) and the scheme rules. After a plan has been successfully verified, it will be eligible for the Woodland Creation Grant (WCG).

You must use a registered woodland planner to develop a woodland creation plan using a template. Additional information needs to be included in the template if an Environment Impact Assessment is required, and this will be agreed in a mandatory pre-application discussion with NRW.

Your Expression of Interest (EoI) must be for a woodland plan of at least 0.25 Hectares in size. If you want to plant less than 2 hectares in an agriculturally improved or in a low environmental value area, you can instead apply for the Small Grants – Woodland Creation scheme.

After a plan has been verified, it will be eligible to apply for  the Woodland Creation Grant funding for five years from the date of verification. This will allow a land manager to apply for future funding to create the woodland without needing further verification if the woodland creation plan is not altered. There will be  Woodland Creation Grant (WCG) windows opening regularly from then onwards, subject to budget availability.

Overview of the Woodland Creation Planning Scheme process

1. Pre-application advice 
   Pre-application requests can be made to gwiriocynlluncoetir@cyfoethnaturiolcymru.gov.uk by any interested parties. The NRW Woodland Programme Team aim to provide a response to any pre-application requests within 28 days.
2. Expression of interest (EoI) 
   Your Expression of Interest (EoI) must be for a woodland plan of at least 0.25 Hectares in size. If you want to plant less than 2 hectares in an agriculturally improved or in a low environmental value area, you can instead apply for the Small Grants – Woodland Creation scheme.
3. Plan
   The WCPS provides funding to use a registered woodland planner to develop a woodland creation plan using a template. Additional information needs to be included in the template if an Environment Impact Assessment is required, and this will be agreed in a mandatory pre-application discussion with NRW 
4. Verification
   Plans must be verified by Natural Resources Wales (NRW) to make sure they meet the UK Forestry Standard (UKFS) and the scheme rules. After a plan has been successfully verified, it will be eligible for the Woodland Creation Grant (WCG).

As part of our plan to tackle the climate emergency, Wales needs to plant 43,000 hectares of new woodland by 2030. To help achieve this, the Welsh Government has introduced the new Woodland Creation Planning Scheme (WCPS).

The WCPS is available throughout the year and offers grants of between £1,000 and £5,000 to develop plans for new woodland creation.

Separate funding via The Woodland Creation Grant (WCG) offers funding for tree planting, fencing and gates to farmers and land managers once you have an approved woodland creation scheme and The Woodland Investment Grant (TWIG) offers additional funding for National Forest sites.

Below is a step-by-step process for the new offer:

• any eligible landowner or land manager in Wales can apply using RPW Online. You may choose to ask a registered woodland planner to apply on your behalf.
• plans will be selected based on Woodland Opportunities Map scoring successful applicants.
• applicants must use a registered planner to complete a Woodland Creation Plan, which will be sent to NRW for verification to ensure it is in line with the UKFS
• there will be a mandatory pre-application discussion between NRW and the registered planner about the woodland creation proposal before the EoI is submitted
• once a plan has been successfully verified, land managers will be eligible to apply for Welsh Government Woodland Creation Grant (WCG) funding for 5 years from the date of verification
• land managers will receive a payment of up to £5,000, based on the area of the plan. No payment will be made for plans which are not verified, although support will still be available for surveys which were required
• verified plans which meet one of the woodland categories supported will be eligible to apply for the Woodland Creation Grant for tree planting
• landowners or land managers will be responsible for informing RPW via their RPW Online account if they choose to plant the woodland without Welsh Government WCG funding.

Sustainable Farming Scheme

The funding will help farmers transition to the proposed Sustainable Farming Scheme (SFS) as trees planted now will count towards the SFS universal action for tree cover on farms. There will be no disadvantage in terms of SFS eligibility for undertaking the planting prior to the scheme starting. 

To be eligible for the Woodland Creation planning scheme:

• you must have registered as a customer with RPW and have been issued with a Customer Reference Number (CRN)
• you must be a public or private land holder, municipality or an association, including community groups planting on publicly owned land.  You must have full management control of the land
• tenants must have management control of the land and have the landlord’s  agreement to enter the scheme
• landlords will be able to apply for the scheme if they can demonstrate that they retain full management control of the land. Landlords will not be able to apply for funding on any land that is or has been subject to dispute over tenancies within the last 12 months.
• you must have full management control of the land and retain management control until the claim is paid. You must have registered your land with the Rural Payments Wales Land Parcel Identification System (LPIS) and have full management control of that land when you submit your application. You do not need to be a farmer to do this.
• Government Departments or their agents are not eligible for funding.

Eligibility requirements

Eligible land must:

• be registered with the Rural Payments Wales Land Parcel Identification System (LPIS).
• be made up of field parcels that are 0.1ha or greater in area and located in Wales – the term field parcel does not mean that it must be agricultural land.
• not be existing woodland, this includes areas shown on Forest Research’s National Forest Inventory - National Inventory of Woodland and Trees | DataMapWales.
• if the land is registered common land, either consent must be granted under section 38 of the Commons Act 2006 or written confirmation provided that consent under section 38 is not required by Welsh Ministers before submitting an EOI. Where consent is required, an approved Section 38 consent is required before submitting an EOI.

Woodland Creation plan

A minimum £1,000 grant will be paid for each completed Woodland Creation Plan. For areas of woodland over 20 hectares, £50 per whole hectare will be paid, up to a maximum of £5,000 per plan, to include any specialist surveys. For example, a plan of 15 hectares would receive a payment of £1,000, and a plan of 35.5 hectares would receive a payment of £1,750 (£1,000 + (15 x £50)).

The plan needs to be successfully verified by NRW before payment can be claimed.

If the plan is not successfully verified, no payment will be made, although support for specialist surveys can still be claimed. The eligible area for payment will be the final plan area, as verified by NRW. This may differ from the area submitted in the EoI if changes take place during verification. Areas of open space greater than 0.5 hectare should not be included when calculating the area of the woodland.

You need to apply for one or more of the woodland categories in Table 1 for the woodland creation plan. In future, the Welsh Government may choose to change the woodland categories, but we will ensure that plans verified before categories are changed are still eligible to apply for funding. Applicants may choose to complete a plan which does not fall into one of these woodland creation categories but may be ineligible for the future woodland creation funding.

Detailed in the table below are the woodland categories eligible for the Woodland Creation Grant and the grant values if you apply and are selected for the scheme.

Table 1 – Woodland Categories supported

Maintenance rates for 12 years (not including Agroforestry) – Payment per hectare

The Maintenance payment is available to maintain new planting for the duration of the contractual period - see Table above. This is front loaded in recognition of the higher costs in the early years after planting to provide the funding when needed.  A payment for the Agroforestry category is for 5 years (£30/ha/year) and is not available on publicly owned land.

Specialist surveys

If NRW advise a specialist habitat or species survey is required as part of their pre-application advice, you can claim 80% of the cost of this survey in addition to your claim for support for the plan. For surveys with a total cost of less than £5,000 you will be required to submit one quote.  For any surveys with a total invoiced cost of between £5,000 and £24,999 you will be required to submit three quotes for the survey to demonstrate value for money. Payment will be based on 80% of the lowest quote.  Types of specialist surveys which can be funded include:-

• bat and butterfly peat
• breeding birds
• vegetation / habitats
• archaeology

The maximum grant that can be claimed (including any specialist survey) is £5,000. If the specialist survey finds that no part of the scheme can be planted, a WCPS EOI must still be submitted. Once this has been completed, Welsh Government can pay for the specialist survey.

Information contained in survey data for the WCPS may be retained by NRW or Welsh Government to update its environmental knowledge base.

Sources of other funding

When applying for funding for your woodland creation plan you will need to consider whether you would be eligible to receive funding for future tree planting through the Woodland Creation Grant.

Glastir Advanced

If planting is to take place before the expiry of the GA contract, any area of management option within a parcel will not be available for planting. Only the remaining area, not under management option, can be considered under a planting proposal.

If planting is to take place after the expiry of a GA contract, the whole parcel can be submitted, scored and considered for selection. If selected and a subsequent plan is verified, no planting preparation works that could damage the management option, whilst being supported under the GA contract, can be undertaken.

Any works undertaken that would breach the active Glastir Advanced contract could result in penalties being applied to any payment claims being made in respect of that option.

Glastir Organic and Organic Conversion Scheme

Where land is under a Glastir Organic or Organic Conversion Scheme contract, you must request the removal of the land from your Glastir Organic or Organic Conversion Scheme contract via your RPW online account if you want to plant trees. Subject to approval from the Welsh Government, the land will be removed from the Glastir Organic or Organic Conversion Scheme contract and planting can only commence after the removal has taken place.

Growing for the Environment

Where land is under a Growing for the Environment contract, it may be entered into a Woodland Creation Grant contract. However, applicants must request the removal of the land from their Growing for the Environment contract via their RPW online account. Subject to approval from the Welsh Government, the land will be removed from the Growing for the Environment contract and planting can only commence after the removal has taken place

Previously funded Capital Works

If the tree planting and fencing Capital Works has previously been funded under any of the schemes below, it is ineligible for the Woodland Creation Planning Scheme

• Sustainable Management Scheme
• all Glastir schemes
• Small Grants - Environment

Check your land is suitable for woodland creation

Before applying, we recommend checking the suitability of your land for tree planting through the Woodland Opportunities Map. This shows any constraints or sensitivities connected with a new planting site and is available here: Woodland Opportunities Map. Sensitivities do not always mean tree planting is not possible but do mean there are additional factors which need to be considered or consulted on. While the map cannot be definitive, it is helpful to indicate areas where there are likely to be sensitivities so you can consider and address these at the start of your planning. 

We would also recommend speaking to a registered woodland planner, who can advise on the appropriate size, location and planting option for your proposals. A list of registered woodland planners can be found at Registered woodland planners: contact details

There will be a woodland plan template for Registered Planners to complete. If your scheme requires an Environmental Impact Assessment opinion, you will be asked for additional information. There will also a mandatory site visit for all woodland creation plans, which require an Environment Impact Assessment opinion, at pre-application stage.

Obtain Pre-application advice

Pre-application discussion with the NRW is a mandatory part of the process. Free pre-application requests can be made to GwirioCynllunCoetir@cyfoethnaturiolcymru.gov.uk by any interested parties. The NRW Woodland Programme Team aim to provide a 28-day response for pre-application requests. If a site visit is required, there will be a 28 day response from the date of the visit.

You must ask for pre-application advice before your EoI is submitted.

The EoI for the WCPS is available via Rural Payments Wales (RPW) Online  If you are not already registered, further detail is included below on how to register.

Submitting an EoI

You must complete an EoI for the WCPS via your RPW online account. If you already have a Customer Reference Number (CRN) you should have received a letter informing you of your Activation Code to set up your account. If you no longer have this, please telephone the Customer Contact Centre on 0300 062 5004 and tell the operator your CRN. Rydym yn croesawu galwadau’n Gymraeg / We welcome calls in Welsh. They will send you a new Activation Code.

To register your business details for the first time, you need to complete the online registration form. Please refer to the how to register guidance for further details RPW Online: using 'manage my land'. The vast majority of changes to business details can be done online. However, the Welsh Government may require further details on any major changes. Please contact the Customer Contact Centre for further information

Once registered, you can access your RPW Online account. The  WCPS EoI is available from the “Applications and Claims” section of your account.

Agents acting on your behalf will need to register as a Rural Payments Wales agent. If you have yet to do this you are advised to complete an online or paper copy Agent / Farming Union Customer Details (Wales) form immediately. The form is available on the Welsh Government website. Upon receipt of the form, we will send you an Agent Customer Reference Number (Agent CRN) and an RPW Online Activation Code. You will also need to complete an Association Authorisation Form which can be completed once you register with RPW Online, please refer to our how to register guidance.

If you have any questions about registering for RPW Online or completing your EoI, please contact the Customer Contact Centre on 0300 062 5004. Rydym yn croesawu galwadau’n Gymraeg / We welcome calls in Welsh. They will be able to provide advice, including the digital assistance that is available to you.

Further details regarding RPW Online are available on the Welsh Government Website.

Selection process

Every 6 weeks, the Welsh Government will score EoIs. If there is not enough budget to offer funding to every EoI, the EoIs which score the highest will be offered funding. This is the same approach which will be taken for allocating funding for woodland creation. There is no minimum score to receive funding, as even areas outside of high scoring areas are likely to contain suitable sites for woodland creation which will provide public benefits. If your EoI is not selected, we will keep it under consideration for future funding unless you choose to withdraw it.

The score is calculated based on the field parcel boundaries included in your EoI and a number of data layers which score each area of Wales based on the potential of woodlands to provide benefits to the public, such as capturing carbon, preventing flooding and improving air quality. You can find these data layers in Woodland Opportunities Map and check how your EoI is likely to score.

Once selection has taken place, a message will be sent to your RPW online account confirming whether you have been selected. If your EoI is selected, you will be invited to submit a Woodland Creation Plan for verification. 

If you have not been successful, we will explain the reason on your RPW online account. In the event of the available budget being exceeded, the highest scoring projects will be selected. Further information on the scoring process is available at Woodland Creation Plan Scheme.

If you have been successful, you will need to engage a registered woodland planner to complete a Woodland Creation Plan. A list of registered woodland planners can be found at Registered woodland planners: contact details.

The woodland planner will write a Woodland Creation Plan which sets out the proposal for the new woodland and how it will be implemented in line with UKFS, scheme rules and the pre-application advice received from NRW. The plan must be submitted within 12 weeks of confirmation that your EOI has been successful,

Requests for extensions to the submission deadline can only be accepted in exceptional circumstances. If a survey cannot be completed within the 12 week period, you must request an extension in writing via your RPW Online account before the submission deadline. If you do not submit your plan and have not requested an extension with RPW within the 12 weeks, your selection will be withdrawn  and you will need to wait 12 months from the withdrawal date before making a further application.

Included in your selection correspondence will be a shapefile which includes the land parcels validated in your EoI which your registered planner will need to use in compiling your plan. 

The shapefile will need to be amended with your planting, fencing, gate and open ground by your registered planner via their Geographic Information Systems (GIS). The updated shapefile will need to be returned to the Welsh Government via your RPW Online account alongside the completed plan and all other supporting documentation.

The woodland creation plan templates and guidance and mapping guidance will be available on RPW online. We are unable to accept alternative plan templates and maps which, if submitted, will render your EoI ineligible.

Your fully completed plan and shapefile must be submitted to Welsh Government via your RPW Online account. Your plan will then be sent to NRW to complete verification to ensure it meets the UKFS. You can find more detail about this below.

Prior to submission, you, or an authorised agent acting on your behalf, and your Registered Woodland Planner must sign the completed plan. When signing your plan declaration, you must ensure the plan is fully completed in all respects and accurately reflects your intended planting proposals. Failure to meet these requirements could result in the plan being rejected by the Welsh Government.

Minimum size of new planting

The minimum area of new planting to be eligible for support is 0.25 hectares. The new planting must be fenced and the design of the woodland must be consistent with UKFS and scheme rules. There is no limit on the maximum size.

You are not able to submit two EOIs for the same land holding per calendar year, so applications should use all of the areas on your land which you wish to plant.  

You are not required to apply for funding to plant the whole woodland plan at the same time, so are able to stagger it over time if you wish (provided each area meets the scheme requirements).

Agroforestry Grant (80 trees/Hectare)

The agroforestry option provides for establishing 80 scattered trees per hectare on permanent grassland which is also grazed at least to typical stocking levels for the land in question throughout the period of the contract.

The grant rate shown is based on planting, individually fencing trees using parkland tree guards, protecting the required number of individual trees and maintaining these so that they become fully established.  Agricultural activity will be maintained on the area for the full contract period.

An annual Maintenance payment can be claimed for the first five years. Premium payment is not payable on these areas, because they will remain in agricultural production.  

Hedgerows

Applicants can apply to plant a hedge to border the woodland as part of their woodland creation project. The woodland creation plan must explain the objectives for planting and managing the hedge. The hedge needs to meet the following specification:

• plant native trees and shrubs in a mix of at least three hedging species, with no one component of the mix comprising more than 65% of the total. Must not include any ash trees as part of any planting mix due to ash dieback disease (Hymenoscyphus fraxinea).
• plant new hedgerows at a density of 7 plants per metre in a staggered double row, with 20cm between each row

The area covered by the hedgerow will receive the same payment rate as the rest of the woodland. Trees and shrubs planted in the hedgerow will not affect the specification required in the rest of the woodland (i.e. they should not be included in calculations of stocking density, tree species percentage or woody shrubs). The hedge line must be part of the WCPS woodland creation scheme. Funding which is solely for hedges is available through the Small Grants – Environment scheme.

Fencing

The location of fencing capital works does not have to mirror the perimeter of the planning polygon but the length of fencing must be no longer than the perimeter of the planting polygon and must ensure that the area of woodland creation is stock proof. Fencing does not need to be completed within the same field parcel as the new planting. This must be in a parcel that the customer has management control over and that meets all scheme eligibility requirements.

Gates

You may choose to include a standard gate (metal or wooden) to enable access to maintain the woodland creation area and for gates (self closing wicket gates) for public and permissive rights of way. These may be included in the contract Capital Works.

Open space

Scattered, unplantable open ground can be included within the planting area up to a total of 15% of the total area and individual blocks of unplantable open ground can be up to 0.5ha.. Individual areas of open ground over 0.5ha must be excluded from the planting scheme. You will need to alter the tree spacing in parts of the site to account for un-plantable ground to ensure the required number of trees in the contract are planted (see Table 2).

Stocking density for Native Biodiversity – 1,600 stems/Hectare and Native Biodiversity – 1,100 stems/Hectare can be grouped at closer spacing to allow for open ground.

Existing scattered trees and shrubs

Existing scattered trees and shrubs have a high environmental value and should not be cleared for new planting but should be incorporated into the planting design. Woody shrubs and scattered trees need to be mapped out if the area is more than 0.5ha. 

NRW will check that the Woodland Creation Plan complies with the UK Forestry Standard (UKFS).  If the Woodland Creation Plan does not meet these requirements, NRW will return it to the registered planner for changes. Failure to respond to NRW verification comments within a reasonable timescale could lead to your plan being returned unverified.

UK Forestry Standard

The UK Forestry Standard is the UK’s standard for sustainable forestry. Detail about it can be found on the Forest Research website: The UK Forestry Standard (on gov.uk)

Some areas of Wales contain sensitivities which require special consideration and consultation when designing Woodland Creation Plans. NRW guidance for woodland planners on these can be found here: Get help to plan your woodland on Natural Resources Wales. In verifying plans, NRW are required to meet their Sustainable Management of Natural Resources objective. The Welsh Government has provided guidance on how this applies to woodland, which can be found here: Woodland creation: evidencing delivery of Sustainable Management of Natural Resources.

There should be no planting of larch, ash or other species at immediate risk of disease within the plan.

The plan must not involve the growing of Christmas trees or a short rotation biomass crop.  Christmas trees may not be used as a nurse crop.  Short rotation means less than 8 years. 

Consultation

The UKFS sets out that statutory and public consultation is an important aspect of woodland creation proposals.

The Welsh Government requires consultation with a number of mandatory consultees, if a sensitivity falls within or adjacent to the proposed woodland creation area. The woodland planner will be required to provide responses from mandatory consultees as part of the plan (or evidence that they have not responded within 28 days).

Planners will also need to provide consent from relevant organisations when planting within a designated site, such as a Site of Special Scientific Interest (SSSI) or near a Scheduled Ancient Monument (SAM). You may also need to obtain other consents if your planting proposal has a potential impact on a feature such as a protected species or water body. NRW Guidance note GN002 provides information and advice on who and at which stage of the process this should be carried out.

Contacting interested neighbours at an early stage of the woodland creation planning process is an opportunity to provide information on the proposal and avoid potential conflicts. This should include consultation with any individuals whose properties adjoin the new planting. A public participation event is recommended for woodland creation schemes, especially schemes located close to a community.

If the woodland creation scheme is over the Environmental Impact Assessment threshold, you or the woodland planner must inform the Community or Parish Council about your woodland scheme at the earliest opportunity. It is also recommended you also consult with interested parties e.g. local angling associations and ‘friends of’ community groups. Erecting posters at key access points or in local shops/post offices is another effective way of demonstrating public engagement.

All public consultation must be completed before a plan is submitted. The Welsh Government and NRW will not consult third parties directly, except where outstanding public participation concerns could not be resolved. You, or the registered planner working on your behalf, must include a report on public participation alongside the plan. This should highlight when you or the woodland planner consulted with interested individuals or parties, how they were consulted (e.g. public event, flyers, door to door), how long the consultation ran and who responded. NRW must be provided with evidence that a reasonable and proportionate attempt has been made to contact relevant individuals, such as sending a letter and allowing 28 days for response.

Where interested party concerns cannot be addressed prior to submission, they should still be submitted with the plan, along with the reasons for being unable to address them. As part of the verification process, NRW will consider the concerns and will, possibly in discussion with others, advise whether the concern is valid or not.

Environmental Impact Assessment (EIA) and Habitats Regulations Assessment

The Environment Impact Assessment (Forestry) regulations (on NRW) mean all Woodland Creation Plans over the EIA threshold require an EIA (Forestry) opinion determination from NRW before new planting can go ahead. Additional information will be asked for in the woodland creation plan if an EIA opinion determination is required. This will be agreed at mandatory pre-application discussion with NRW. Any Woodland Creation Plans over the EIA threshold which is not 100% native species, will be required to submit a Landscape Design map showing the distribution of species across the site, as part of their submission.

Once verification has been completed, the NRW Woodland Programme Team will automatically pass your plan and any supporting documents to the NRW Permitting Service, who will assess the project and aim to inform you of your decision as to whether your project would require EIA consent within 28 days.

Any breach of Environmental Impact Assessment (Forestry) Regulations between the submission of the EOI and contract start may result in the offer of a contract being withdrawn. Any environmental damage may also be referred to the relevant authority in cases of suspected breaches of regulations.

Any proposals that have the potential to impact on a Special Area of Conservation (SAC) or Special Protection Area (SPA) will be subject to the provisions of the Conservation of Habitats and Species Regulations 2017, which means that a Habitats Regulations Assessment will be required. NRW will advise you if your case is likely to require a HRA as part of verification, and additional information is likely to be requested in order to support NRW in completing a shadow HRA on behalf of Welsh Government.

The woodland creation plan will be completed when confirmation of the EIA decision has been received and a Habitat Regulations Assessment (HRA) has been completed.

Variations of rules

There may be occasions where there are good environmental and forestry reasons for taking an alternative approach to standard rules, for example changing locations of fencing to incorporate hedgerows as part of woodland plantations. In these cases, the intention to take an alternative approach must be clearly recorded on the woodland plan so it can be verified by NRW as being justified by sustainable forestry practice. The amount of fencing applied must not be longer than the perimeter of the planting polygon.

Once your plan has been verified by NRW, you will be eligible to apply for the Woodland Creation Grant for woodland creation for 5 years without further verification unless there are changes to the plan.

If a woodland creation plan is not verified, it will be returned to RPW to reject and the applicant may be excluded from the WCPS for two years.

Woodland Creation Plan

Once your Woodland Creation Plan is successfully verified by NRW, the verified plan will be sent to you via your RPW online account.  A claim form will be sent to you via your RPW online account to complete. Once received, your claim will be validated and processed and, if eligible, payment will be processed and issued via BACS.

Payment will only be made if the completed plan has been successfully verified by NRW. The amount paid will be based on the final area of woodland in the plan after verification has taken place.

Specialist survey

All claims for specialist surveys will need to be accompanied by an invoice and bank statement to provide evidence of defrayment. 

If a specialist survey required by NRW finds that no part of the scheme can be planted, a WCPS EOI must still be submitted. Once this has been completed, Welsh Government can pay for the specialist survey.

You must keep all records and information you need to evidence that you have provided complete and accurate information. 

Following the sale or transfer of land that forms part of the verified plan, for planting to take place by the new occupier, the Welsh Government must be informed prior to an application for planting costs being made. The Welsh Government are not able to share a copy of the woodland plan with a land manager who is not the original applicant.

There are no grounds for appeal if your EoI is not selected.

The appeals process consists of two stages:

• Stage 1: review by RPW
• Stage 2: review by an Independent Appeals Panel (if you are dissatisfied with the Stage 1 response).

The independent panel makes recommendations to the Welsh Ministers, who take the final decision, which concludes the process.

There is no charge for Stage 1 of the process, but there is a charge at Stage 2 – £50 for a written hearing or £100 for an oral hearing.  These charges are repaid in full if the Stage 2 appeal is either partially or fully successful.

Appeals, including supporting evidence, must be submitted via RPW Online within 60 days of the date of the letter outlining the decision you wish to appeal against.

We welcome receiving appeals in Welsh and will respond to any correspondence in Welsh.  This will not lead to a delay in processing your appeal.

Further details of the appeals process and how to submit an appeal, using the online appeal form, can be obtained from the Customer Contact Centre or our website at Rural Grants and Payments appeals: guidance.

Complaints will be dealt with under the Welsh Government’s procedure on Complaints. Further advice on how to make a complaint can be obtained from the Complaints Advice Team:

Welsh Government
Crown Buildings
Cathays Park
Cardiff
CF10 3NQ

Tel: 03000 251378

Rydym yn croesawu galwadau’n Gymraeg / We welcome calls in Welsh.

E-mail: complaints@gov.wales 
Website: Complaints about Welsh Government

You may also choose to contact the Public Services Ombudsman for Wales:

1 Ffordd yr Hen Gae
Pencoed
CF35 5LJ

Tel: 0300 790 0203 
Website: www.ombudsman.wales

How we will handle any personal data you provide in relation to your grant application or request for grant funding.

The Welsh Government will be data controller for any personal data you provide in relation to your grant application or request for grant funding. The information will be processed as part of our public task (i.e. exercising our official authority to undertake the core role and functions of the Welsh Government) and will help us assess your eligibility for funding.

Before we provide grant funding to you, we undertake checks for the purposes of preventing fraud and money laundering, and to verify your identity. These checks require us to process personal data about you to third party fraud prevention agencies.

If we, or a fraud prevention agency, determine that you pose a fraud or money laundering risk, we may refuse to provide the grant funding you applied for, or we may stop providing existing grant funding to you.

A record of any fraud or money laundering risk will be retained by the fraud prevention agencies, and may result in others refusing to provide services, financing or employment to you.

In order to assess eligibility we may also need to share personal information relating to your application with Regulatory authorities, such as Natural Resources Wales, HM Revenue and Customs, Local Authorities, Health and Safety Executive and the Police.

Your information, including your personal information, may be the subject of a request by another member of the public. When responding to such requests the Welsh Government may be required to release information, including your personal information, to fulfil its obligations under the Freedom of Information Act 2000, the Environmental information Act 2004 or the Data Protection Act 2018.

We will keep personal information contained in files in line with our retention policy. If successful in your application then your personal data will be kept for 10 years from the conclusion of any aid award. If you are unsuccessful, your details will be kept for one year after the date you provided them.

Under the data protection legislation, you have the right:

• to access the personal data the Welsh Government holds on you;
• to require us to rectify inaccuracies in that data;
• to (in certain circumstances) object to or restrict processing;
• for (in certain circumstances) your data to be ‘erased’;
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is the independent regulator for data protection.

For further details about the information the Welsh Government holds and its use, or if you want to exercise your rights under the GDPR, please see contact details below:

Data Protection Officer:

Welsh Government
Cathays Park
CARDIFF
CF10 3NQ

Email: dataprotectionofficer@gov.wales

Contact details for the Information Commissioner’s Office:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 01625 545 745 or 0303 123 1113

If you have any queries regarding this privacy statement please contact the RPW Customer Contact Centre.

The WCPS delivers against a range of Government commitments and objectives, these are listed below along with the legislation and governance that applies.

The WCPS is governed by Retained EU Law (REUL) Council Regulations No. 1305/2013, 1303/2013 and 1306/2013, Implementing Regulation No. 808/2014 and No. 809/2014 and Delegated Regulation 640/2014 and 807/2014 (all as amended from time to time).

The REUL is implemented in Wales through the following domestic law (all as amended from time to time), including by the Agricultural Support (Miscellaneous Amendments) (Wales) (EU Exit) Regulations 2021/400 (W.129):

• the Rural Development Programmes (Wales) Regulations 2014/3222 (W.327)
• the Common Agricultural Policy (Integrated Administration and Control System and Enforcement and Cross Compliance) (Wales) Regulations 2014/3223 (W.328) 

The WCPS is available to land managers and farming businesses across Wales and aims to deliver to the Welsh Government’s four strategic objectives, which are:

• Fostering the competitiveness of agriculture.
• Contributing towards the sustainable management of natural resources as set out in Part 1 of the Environment (Wales) Act 2016.
• Ensuring climate resilience.
• Achieving a balanced territorial development of rural economies and communities including the creation and maintenance of employment.

There are three cross cutting objectives for  The Woodland Creation Grant, which are:

• climate change mitigation and adaptation
• innovation
• environment

Activities will address at least one of the following Welsh Government priorities:

1. fostering knowledge transfer and innovation in agriculture, forestry, and rural areas;
2. enhancing farm viability and competitiveness of all types of agriculture in all regions and promoting innovative farm technologies and the sustainable management of forests;
3. promoting food chain organisation, including processing and marketing of agricultural products, animal welfare and risk management in agriculture;
4. restoring, preserving and enhancing ecosystems dependent on agriculture and forestry;
5. promoting resource efficiency and supporting the shift towards a low carbon and climate resilient economy in the agriculture, food and forestry sectors;
6. promoting social inclusion, poverty reduction and economic development in rural areas.

World Trade Organisation and Subsidy Control

1. Subsidies provided under this scheme are considered to be payments under an environmental programme, which fall within the scope of Annex II of the WTO Agreement on Agriculture (AoA) and have been classified as ‘green box.’
2. As such these subsidies are exempt from the UK-EU Trade and Cooperation Agreement (TCA) and the interim UK subsidy control regime.

Welsh Government’s website and bi-monthly Gwlad magazine contain key information.  Contact details are as follows:

Rural Payments Wales

PO Box 251 
Caernarfon 
LL55 9DA

Tel: 0300 062 5004. 

Rydym yn croesawu galwadau’n Gymraeg / We welcome calls in Welsh.

Other useful contacts

For general enquiries (EIA, SSSI, NNR, SAC or SPA)

Natural Resources Wales 
c/o Customer Care Centre
Tŷ Cambria
29 Newport Rd
Cardiff
CF24 0TP

Tel: 0300 065 3000 

General NRW enquiries

0300 065 3000 (Mon-Fri, 8am - 6pm) 
ymholiadau@cyfoethnaturiolcymru.gov.uk
enquiries@naturalresourceswales.gov.uk

For NRW woodland verification queries

gwiriocynlluncoetir@cyfoethnaturiolcymru.gov.uk woodlandplanverification@naturalresourceswales.gov.uk

For Scheduled Monuments (SMs) / registered parks and gardens

Cadw 
Welsh Government,
Plas Carew
Unit 5/7 Cefn Coed
Parc Nantgarw
Cardiff 
CF15 7QQ

Tel: 01443 33 6000

Rydym yn croesawu galwadau’n Gymraeg / We welcome calls in Welsh.                        

Fax: 01443 33 6001 
E-mail: cadw@gov.wales

For unscheduled ancient monuments or historic features

Clwyd-Powys Archaeological Trust 
41 Broad Street
Welshpool
Powys
SY21 7RR  

Tel: 01938 553670  
Fax: 01938 552179  
E-mail: trust@cpat.org.uk 
Website: www.cpat.org.uk     

Glamorgan-Gwent Archaeological Trust 
Heathfield House
Heathfield
Swansea
SA1 6EL

Tel: 01792 655208 
Fax: 01792 474469 
E-mail: enquiries@ggat.org.uk 
Website: www.ggat.org.uk

Dyfed Archaeological Trust 
Corner House
6 Carmarthen St
Llandeilo
SA19 6AG

Tel: 01558 823121 
Fax: 01558 823133 
E-mail:  info@dyfedarchaeology.org.uk 
Website: www.dyfedarchaeology.org.uk

Gwynedd Archaeological Trust 
Craig Beuno,
Garth Road,
Bangor,
Gwynedd,
LL57 2RT 

Tel: 01248 352535 
Fax: 01248 370925 
E-mail: gat@heneb.co.uk
Website: www.heneb.co.uk