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How to register an account and set up your Organisation on WEFO Online.

First published:
14 January 2021
Last updated:

Register for a Government Gateway account by enrolling your organisation on WEFO Online

Go to sign in to WEFO Online:

  • select Create sign in details
  • enter your Email address and select Continue Sign in
  • enter the Confirmation code sent to your email address and select Confirm
  • Email address confirmed, select Continue
  • enter your full name and select Continue
  • enter a Password, then enter again in Confirm your password and select Continue
  • to set up recovery details select Continue
  • enter a Recovery word and select Continue
  • make a note of your Government Gateway user ID and select Continue
  • to set up additional security select Continue

Chose an option what additional security preference you wish to set up and how you want to get your access code

  • select Text message, Voice call or Authentication app for smartphone or tablet and select Continue

If you choose Text message option:

  • select Yes and select Continue
  • enter UK mobile phone number and select Send access code
  • enter the Access code shown on the text message and select Continue
  • you’ve set up additional security, select Continue   

If you choose Voice call option:

  • enter valid UK phone number and select Call me
  • enter the Access code from the voice call and select Continue
  • you’ve set up additional security, select Continue   

If you choose Authentication app for smartphone or tablet option:

  • you need an authentication app on your device, select Continue
  • set up an authentication app, select Continue
  • enter the Access code shown on the Authenticator app and select Continue
  • enter App name and select Continue
  • you’ve set up additional security, select Continue
  • enter the Business Party ID, Postcode and Activation code sent to you on the enrolment letter and select Submit 
  • to register for WEFO Online, enter the Telephone number, Mobile number (if applicable), Job title, then select Continue   

Select if you would like to create a new address, or select an address associated to the Business Party.

  • To create a new address, select Create a new address then select Continue
  • enter Building Number or Building Name, Address including Town or City, County,  Postcode, select Country from the dropdown, then select Continue to select language preferences
  • To select an address associated to the Business Party, Select an existing address associated to the Business Party then select Continue
  • Identify the correct address then press Select

Select the preferred language preference for Telephone calls, Written correspondence, Emails, Meetings then select Continue   (only complete this section if you are receiving WEFO funding)

  • check the information entered in the registration summary
  • to change the information entered, select Change against Personal details, Address details, Language preferences,
  • change the information that is incorrect then select Continue, repeat until all sections are correct. 
  • to submit the correct information, select Submit

To begin uploading evidence and progressing claims, you will first need to contact your Administrator to be allocated additional Business Party roles. To find guidance on this please log on to WEFO Online, select How to use WEFO Online, and then select How to add Business Party roles for users.  You will then need to contact the correct Welsh Government team to be added as a contact to a case. 

WEFO Programmes

For the following programmes, contact WEFO supplying your name, postcode and the organisation name.

  • East Wales ERDF
  • East Wales ESF
  • West Wales and the Valley ERDF
  • West Wales and the Valleys ESF
  • Ireland Wales Programme
  • Ser Cymru II East Wales
  • Ser Cymru II West Wales and Valleys
  • Smart Cymru East Wales
  • Smart Cymru West Wales and Valleys
  • Smart Expertise East Wales
  • Smart Expertise West Wales and Valleys

RPW Programmes

For the following programmes, contact RPW by telephone on 0300 062 5004 or via your RPW Online account: 

  • European Maritime and Fisheries Fund (EMFF)
  • Rural Development Programmes (RDP)

You can now login to WEFO Online, select Continue to WEFO Online

If you experience any problems using WEFO Online you can email us.