Board recruitment survey: privacy notice

Two thematic reviews were agreed with our public bodies and partnership teams, considering “Board Recruitment” and “Sponsorship roles and skills”. 

Two surveys to consider Board Recruitment have been developed.  The survey sent to public bodies and their partnership teams will consider the recruitment process, best practice and invite thoughts on whether improvements can be made.  A further survey will be sent to board members, inviting them to share their experience and thoughts about the recruitment process.

The Welsh Government is the data controller for the surveys.

The lawful basis for processing information connected to this research is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government.

In participating, any responses to the research will inform future board recruitment best practice in Wales so would be beneficial to all our Public Bodies and Welsh Government.

The information collected by the surveys will be used to:

• form a comprehensive picture of the current board recruitment practices across regulated and non-regulated board member appointments.
• capture thoughts and examples of good practice which will be shared with public bodies and partnership teams.
• consider common themes (opportunities and challenges/barriers) across board recruitment campaigns.

The Welsh Government will send a reminder as to the submission date and may need to clarify your responses in the survey. However, if you do not wish to take part or be sent reminders then you can email the Tailored Review mailbox: Tailored.Reviews@gov.wales

Your personal information will not be included in any publication that results from this survey.

Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’.

The Welsh Government’s Public Bodies Unit hold the contact details (name, email address and telephone number) of Chief Executive Officers and Chairs of most of Welsh Government’s Public Sector Bodies.

You will receive a survey link in one of the following ways:

• Sent in an email by the Welsh Government partnership team or the Public Bodies Unit
• Forwarded to you by a colleague in your organisation
• Forwarded to you by the Clerk of Board or person in the public body responsible for liaising with board members.

If you do not wish to take part or be sent reminders, reply to the invitation email and you will not be contacted again for the survey.

If you raise a query or complaint and provide personal data requesting a response, the Public Bodies Unit will respond to you directly or will or forward the request to the relevant official.

If the query relates to the survey and is relevant but could identify you, or your organisation, and you have given written consent, it may form part of the report. Notwithstanding your consent, no personal data will be shared with anyone outside the Public Bodies Unit and the Welsh Government’s Corporate Digital team who are administering the survey forms.

Personal data provided to Welsh Government is held on secure servers.

When conducting surveys, the Welsh Government use a survey software programme called Smart Survey. We have ensured that Smart Survey is UK GDPR compliant and meets our expectations in terms of the security of any data collected via the software.

Welsh Government’s Corporate Digital will receive all response and together with the Public Bodies Unit will analyse it to produce a report that will be shared with our Public Bodies and Welsh Government Partnership Teams. No personal or identifiable information will form part of this report or shared with anyone outside the Public Bodies Unit.

We will keep this information for a maximum of 6 months following the completion of the survey.

You have the right:

• to access to the personal data that we are processing about you
• require us to rectify inaccuracies in that data
• (in certain circumstances) to object to processing
• for your data to be ‘erased’ (where consent is the lawful basis)
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

For further information about the information which Welsh Governments holds and its use, or if you wish to exercise your rights under the UK GDPR, please see contact details below:

Tailored.Reviews@gov.wales

For further information about the information which the Welsh Government holds and its use, or if you wish to exercise your rights under the UK GDPR, please see contact details below: