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Job details and how to apply for our Audit and Risk Secretariat role at the Welsh Revenue Authority (WRA).

Role details

Job title

Audit and Risk Secretariat

Salary range

£31,210 to £38,160

Grade

HEO

Working pattern

This is a full-time role. However, flexible working arrangements and job sharing are welcomed and will be considered.

Contract type

Permanent

Location

We encourage flexible and hybrid working, this role is based in our Cardiff Office.

Closing date and time

5 July 2022 at 11:55pm

Reporting to

Joanna Ryder, Chief of Staff

Contact us about this role

recruitment@wra.gov.wales

About us

At the Welsh Revenue Authority (WRA), we’re responsible for collecting and managing two devolved Welsh taxes; Land Transaction Tax and Landfill Disposals Tax, on behalf of the Welsh Government. The revenue we raise funds public services, like the NHS and schools, in communities across Wales.

We’re committed to helping deliver a fair tax system for Wales through what we call ‘Our Approach’ - a Welsh way of doing tax. By working collaboratively with representatives, partner organisations, taxpayers, and the public, we make sure taxes are collected efficiently and effectively.

We base everything we do on our corporate plan. This sets out our purpose, strategic objectives, and longer-term ambitions. We report on our work annually - see our latest annual report and accounts.

We’re a small and multi-skilled organisation of more than 70 staff, with talents, skills and experience spanning 14 different professions. We champion innovation, collaboration and shared decision-making. And we empower and entrust our people with high levels of responsibility and autonomy.

Find out more about what it’s like to work with us in our latest People Survey.

For further information, please visit gov.wales/wra

About the role

Working directly to the Chief of Staff, the Audit and Risk Secretariat will work in the WRA’s Private Office team . There are two main elements to this role – Audit and Risk, and Tim Arwain (WRA leadership team) Secretariat. This role plays a key part in the WRA’s governance structure, but it doesn’t necessarily require the experience and skills you might expect.

Audit and Risk

You will work closely with the Chief Finance Officer to develop, improve, implement and maintain audit and risk management systems. We are looking for an individual who can deliver an assurance-based audit and risk function across the organisation which complements and adds to the work of both our external and internal auditors. This is not what you may consider a standard audit and risk role, we’re looking for someone who can support their colleagues, be creative and innovative.

Secretariat

You will also provide Secretariat support to the WRA’s leadership team. Ensuring their time together is managed effectively, discussions are prioritised according to priorities and decisions taken and recorded appropriately. You will work with a small team of secretariats to coordinate activity across all WRA Committees.

You will be a key player in the small Private Office team, working flexibly to achieve the teams goals, you will have line management responsibility.

To be successful in the role, you will need to enjoy working collaboratively and flexibly, be organised and innovative in your approach. You will need to communicate clearly and concisely, have the ability to plan, organise and manage your own time, as well as the time of Tîm Arwain.

This role plays a key role in coordinating decision making and audit and risk in the WRA, working with the leadership team, Board members and audit providers. You have insight and input into discussions across the breadth of the organisation, working collaboratively and with the freedom to be creative.

Jo Ryder, Chief of Staff

Main tasks

  • Support the development and review of risk policies.
  • Undertake ongoing reviews and make recommendations for risk systems and process improvements.
  • Ensure that risk registers are monitored, updated and reported on a regular basis. 
  • Coordinate and monitor the WRA’s audit plan, liaising closely with the Chief Finance Officer (CFO), Accounting Officer, Chair of the Audit and Risk Committee (ARAC) and Internal Audit Service provider in the process. 
  • Record and monitor internal and external audit report results and recommendations, compiling and reporting quarterly to Tim Arwain and ARAC. 
  • Coordinate staff engagement and risk training.
  • Prepare and coordinate the internal annual assurance process. Write an actions report following each annual assurance process, monitor improvements and report on a quarterly basis.
  • Provide secretariat support to the Audit and Risk Assurance Committee (ARAC) who meet quarterly. 
  • Project manage the WRA Annual Report.
  • Manage an EO secretariat support, who will support the work of other executive groups and wider Private Office. 
  • Provide secretariat to Tim Arwain.
  • Maintain a close relationship with other Committees and form part of Secretariat network to ensure forward work plans are aligned and the sequencing of items and meetings is taking place in the most efficient and effective way possible.
  • Prioritise and agree agenda items in line with the needs of the business and forward plan whilst ensuring alignment with Board and Committees.
  • Organise logistics of meetings and draft an accurate minute of meetings.
  • Work flexibly across Private Office.

Candidate information session

We will be holding a virtual information session for candidates on 29 June 2022 at 12 noon on Microsoft Teams. This will be an opportunity for you to find out more about the role.

If you would like to attend register here: Candidate Information Session - Audit and Risk Secretariat | tocyn.cymru (beta)

Success criteria

We recruit using success profiles. Our success profiles guidance will help you in completing your application.

In brief, this approach means: 

  • we look for evidence of what you have done and what you can do. This means we look for the behaviours, strengths and ability needed to do the job
  • where necessary or relevant, we also consider experience and technical knowledge
  • this approach starts at application stage and continues throughout the recruitment process
  • we may only look for some things at certain stages. We’ll always be clear what we’re looking for and when

You should highlight evidence from the table below during the recruitment process. You may also wish to refer to the main tasks mentioned above.

Behaviours

Criteria

Assessed in personal statement and CV

Assessed during interview or assessment

Working Together

Encourage joined up teamwork within own team and across other groups. Establish professional relationships with a range of stakeholders. Collaborate with these to share information, resources and support.

Yes

Yes

Managing a Quality Service

Develop, implement, maintain and review systems and services to ensure delivery of professional excellence. Work with stakeholders to set priorities, objectives and timescales.

Yes

Yes

Communicating & Influencing

Communicate in a straightforward, honest and engaging manner, choosing appropriate styles to maximise understanding and impact. Ensure that important messages are communicated with colleagues and stakeholders respectfully, taking into consideration the diversity of interests.

Yes

Yes

Strengths

Criteria

Assessed in personal statement and CV

Assessed during interview or assessment

Organiser

You make plans and are well prepared. You seek to maximise time and productivity.

No

Yes

Networker

You proactively create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the organisation. You identify connections and reach out to bring people together.

No

Yes

Explainer

You communicate thoughts and ideas, verbally or in writing. You simplify complexities and adapt communication so others can understand.

No

Yes

Experience and technical knowledge

Criteria

Assessed in personal statement and CV

Assessed during interview or assessment

A strong understanding of the work of a Private Office or Governance function.

Yes

No

Welsh language requirements

The following list of language requirements represents an objective assessment of the Welsh language skills required to undertake the duties of this post:

Welsh language skills

Welsh skills are desirable

Reading

0 = No skills

Spoken

0 = No skills

Understanding

0 = No skills

Written

0 = No skills

Welsh desirable means that having Welsh language skills would be useful in this role, but it is not an assessment criteria so it won’t put you at any disadvantage during recruitment if you aren’t a Welsh speaker. We support all staff to learn or improve their Welsh language skills once they join us.

Level of security vetting

As a civil service department, all our people have access to government assets. Different roles require different levels of national security vetting.

Clearance level

Required for the role

Baseline Personnel Security Standard

Yes

Counter Terrorist Check

No

Security Check

No

Developed Vetting

No

Assessment

Our assessment process includes a blended interview, where we test you against the criteria above. Depending on the role, we may:

  • test for strengths relevant to the behaviours
  • ask you to complete an exercise, test, or presentation at interview stage
  • ask if you have any requirements you would like us to be aware of

How to apply

To apply for this role, please send us:

  1. Your CV (no more than 2 pages of A4).
  2. A personal statement (800 to 1,200 words) on how you meet the criteria.
  3. Your Details form. This allows us to make sure our recruitment process remains fair. It will not be shared further than our HR team.

Send all 3 documents to recruitment@wra.gov.wales

To be fair to all, we do not accept:

  • late applications
  • incomplete or missing documents
  • personal statements over 1,200 words

We’re currently working from home and unfortunately cannot accept applications by post. If you're interested in this role and unable to apply by email, please contact us on 03000 254 000 to discuss alternative ways to apply.

We're unable to discuss opportunities with recruitment agencies, please apply directly.

Benefits

We offer a wide range of benefits when you join the WRA, such as:

  • a generous pension
  • progression related pay
  • 31 days holiday

Find out more about the benefits of working for us.

Find out more about us

Find out more about our work by visiting our website. Or follow and engage with us on our Twitter, LinkedIn and YouTube accounts.