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Data management information

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Information, guidance and templates to support schools in the implementation of our information management strategy (IMS) and to ensure biometric data is properly collected and processed.

These materials are free for schools and local authorities (LAs) to copy or extract from for the purposes of providing advice or guidance as they see fit. The use of interpretations of such extracts is not, however, the responsibility of the Welsh Government.

The documents below are designed to be reusable resources to support schools and LAs with their data management including the use of unique pupil numbers (UPNs) and management information, and to assist them in meeting data protection security recommendations.

Biometric data

Under the Protection of Freedoms Act 2012 (external link), schools and Further Education Institutions must obtain written parental consent before obtaining and processing biometric information from learners under the age of 18:

  • Section 1 Unique Pupil Number (UPN)
  • Section 2 Common Transfer System (CTS)
  • Section 3 Data Protection
  • Section 4 Information Security
  • Section 5 Keeping People Informed
  • Section 6 National Pupil Database (NPD)
  • Section 7 Data Collection
  • Section 8 Data Issues
  • Section 9 Further Information
  • Section 10 Additional Materials.