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Educational records, school reports and the common transfer system

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The keeping, disposal, disclosure and transfer of pupil information.

This circular provides advice and guidance on the keeping, disposal, disclosure and transfer of a pupil’s educational record. It takes into account the Data Protection Act 1998 and Freedom of Information Act 2000.

It highlights the importance of arrangements for the transfer of information when a pupil changes school. It provides a step-by-step guide on what to do when a pupil has not returned to or arrived at a school when expected. It also clarifies when to request a search, upload or download of a common transfer file onto or off the Lost Pupil Database.