The Government of Québec and the Welsh Government invite you to submit an application for financial support to carry out a cooperation project contributing to the recovery from COVID-19 pandemic.
As per the Declaration of Intent on collaboration between the Welsh Government and the Government of Québec signed on 25 February 2020, but without being limited by the foregoing, the Welsh Government and the Government of Québec jointly developed a call for proposals originally covering the fields of culture, research and innovation, and sustainability. The Welsh Government and the Government of Québec, hereafter the parties, have been in close collaborative dialogue since then with the aim of developing concrete tangible cooperation.
Due to COVID-19 and the current global health emergency we are facing, international collaboration is more important than ever. We have therefore decided to refocus the Call for Proposals to prioritise sustainability, economic development, research and innovation, with responding and contributing to the recovery efforts for COVID-19 at the core of each project selected.
We hope to be able to return to our original call for proposals from 2021. In the meantime, we want to stress the importance and intangible benefit of our artistic and cultural organisations to society in both Wales and Québec. If you are an organisation based in Wales, working in in the creative sector and in need of support during this time, please see:
The joint call for proposals between the parties seeks to respond and contribute to the recovery efforts from COVID-19 by:
- Promoting cooperation between research centres and researchers in targeted fields of interest on both sides
- Promoting cooperation in economic development
- Favouring a better mutual understanding through the consolidation of networks and sharing of expertise
- Promoting sustainable development in each society.
3. Sectors of cooperation
The present call for proposals is open to all sectors in research and innovation and in sustainability. However, certain fields will be prioritised:
Economy, science and innovation
Those fields will be prioritised:
- life sciences (telemedicine, research on vaccines, pandemics, medical technologies)
- cyber security (related to telework, secured data, online commerce)
- artificial intelligence
Please note that this call for proposals is open to all of these sectors in 2020. Projects will be chosen after a quality-based evaluation and in regards to the criteria mentioned below.
4. Project eligibility criteria
In Wales, the call will be open to applicants who have a permanent base in the country.
In Québec, the head of the project must have Canadian citizenship or have permanent residency.
- Involve one partner from Wales and one partner from Québec
- Be completed within 12 months after the announcement of funding is made or no later than 31 March 2022
- Be submitted as a complete application file both at the Welsh Government International Relations Department, and the ministère des Relations internationales et de la Francophonie du Québec
- Respect the application submission deadline – applications received after 11:59pm on 4 September 2020 will not be considered
Specification for 2020 call
The fields of life sciences, cyber security, artificial intelligence and aerospace have been chosen as priority areas. A final report will have to be submitted no later than April 15th 2022.
5. Guidelines and expenses eligible for financial support
Cooperation project support must not substitute the support usually granted by other financing organisations. Please note that financial support per project per year granted by the Government of Québec cannot exceed $7,500 CAD and £4,300 GBP by the Welsh Government.
The following expenses are eligible:
- Transportation costs for return travel between Québec and Wales (economy class) when available with regards to COVID-19 restrictions
- Other expenses related to travel and teleconference meetings (visa, insurance, fees for greenhouse gas offsetting, transport of instruments or artworks, etc.)
- Per diems (hotel and meals) if applicable
- Publication, promotion and information dissemination fees associated with the project
- Fees linked to a jointly created work
- Venue or equipment rental costs
- Purchase of material or equipment.
The following expenses are not eligible:
- Expenses related to an organisation’s operating costs and staff payment
- Any expense previously covered by financial support from another government programme
- Regular operating fees of the applicant
- Expenses incurred before the announcement of the grant
- Artist fees
- Travel costs in first class or business class
- Fees for excess luggage.
The Québec-Wales cooperation uses a separate financing method, meaning that each partner is responsible for the entirety of its expenses in foreign territory. Québec financial support is provided by the Québec ministère des Relations internationales et de la Francophonie (MRIF). The grant requested from the Québec government must concern only the Québec partner's expenses (including travel expenses to Wales as well as living expenses). Likewise, the grant requested from the Welsh Government must concern only the expenditure of partners in Wales (including travel expenses to Québec and living expenses).
6. Project evaluation criteria
- Coherence of project submitted in relation with the objectives stated in the call for projects
- Contribution to the efforts of recovery from COVID-19 pandemic
- Innovative nature of the project
- Creation of new partnerships
- Clarity of stated objectives
- Timeframe and work programme feasibility
- Contribution to the sector’s development based on the projected benefits and results
- Rigour of financial arrangement and diversity of funding sources
- Balance between the objectives and projected results in view of the work schedule and funding structure
- Sustainability aspect of the project
- Be carried out jointly according to the principle of reciprocity and mutual commitment, both in regards to financing and concrete impacts
- Foster long-term exchanges and cooperative bonds between Québec and Wales and potentially lead to further funding from other government agencies (Canada or United Kingdom, for example)
- Result in tangible benefits for Québec and Wales
- Lead to the establishment of networks for cooperation.
7. Project presentation and selection
Please note that all the projects must absolutely be submitted separately to both coordinating organisations (being the ministère des Relations internationales et de la Francophonie for the Québec partner and the International Relations Department for the Welsh Government).
Québec and Welsh partners must both fill out the relevant online documents (no other forms will be accepted).
Inquiries for the Québec partner can be sent to:
M. Steve Boilard
Direction Europe et institutions européennes
Ministère des Relations internationals et de la Francophonie
The Government of Québec and the Welsh Government are responsible for the final selection of the projects and determining the amount of the support granted. Results will be made available to applicants in the autumn of 2020. Please note that decisions are not subject to any appeals.
8. Final report
A final report form will be filled by each organisation and submitted according to the terms connected to this in Québec and Wales respectively.