How to keep staff, children and young people safe whilst attending open access playwork provision such as a playschemes.
Who should use this guidance
- Open Access Playwork provision registered with the Care Inspectorate Wales
- unregistered providers operating for less than 2 hours per day, or in line with the exceptions set out in the Child Minding and Day Care (Exceptions) (Wales) Order 2010 (as amended by the Child Minding and Day Care Exceptions (Wales) (Amendment) Order 2016)
Separate guidance is available for those providing childcare and play services and youth provision.
Since 22 June, childcare settings in Wales have been able to extend their operations, providing care for all children not just those of key workers or vulnerable children. In many cases, this has been on a reduced basis taking account of the protective measures put in place to help reduce the rate of COVID-19 transmission.
The position concerning the virus and our understanding of both the susceptibility of children and their role in transmission have since moved on. There is now more information available to inform our decisions for the measures to be taken in childcare settings. As a consequence, we have updated our guidance on the protective measures to be taken in childcare settings, enabling providers to further increase their operations. The guidance for Open Access Playwork provision is based on the childcare guidance with the appropriate amendments to reflect the different provision.
Coronavirus and Children
The latest scientific advice is that the risk to children of becoming severely ill from COVID-19 is very low. The Welsh Technical Advisory Group, which provides scientific and technical advice to Government during emergencies, has reviewed the current evidence that suggests that where children are infected with the virus, it takes a milder course than in adults. Children generally present with mild symptoms or are asymptomatic. Very few develop severe symptoms or life threatening levels of infection.
Furthermore, the Technical Advisory Group report that transmissibility in children under the age of 12 seems to be particularly low with emerging evidence showing limited child to child transmission. It is for these reasons that the Technical Advisory Group has concluded children can be ‘Covid secure’ using a broad range of measures. This evidence supports the return of schools to full operation from September, but it also assesses the evidence on children in general. Therefore this information is also relevant to the childcare sector.
Alongside the updated evidence, our Test, Trace, Protect system is operational, and we are clear about the measures that need to be in place to create safer environments within settings and provision. However, there cannot be a one size fits all approach. We recognise that each Open Access Playwork provision will have individual challenges to address.
This guidance is designed to support Open Access Playwork providers. Guidance will evolve to reflect the latest scientific advice as well as the latest Welsh Government policies particularly around face coverings and Black, Asian and Minority Ethnic (BAME) communities. All settings and provision will also need to be prepared for the possibility of localised outbreaks and lockdowns, as has been experienced in Anglesey and Leicester amongst others. Providers will need to consider how they will ensure continuity of provision within the framework of local restrictions.
Open Access Playwork Provision
In statutory guidance, Wales: a Play Friendly Country, Welsh Government defines staffed Open Access Playwork sessions as permanent or short term provision, located in a variety of settings with or without premises.
Whilst the term Open Access applies to registered provision for children under 12 years, such provision usually caters for a wide age range of children, including those over 12 years. The purpose of the provision is to provide staffed play opportunities for children in the absence of their parents. Children have the freedom of choice as to what range of play activity they wish to undertake and with whom they play.
The measures set out in this guidance should be considered alongside the requirements contained within the National Minimum Standards for Regulated Childcare.
As a result of the COVID-19 outbreak and in order to comply with the Test, Trace, Protect strategy, there is a requirement for children to be registered before they are allowed access to provision. Where possible, children should still be given the freedom of choice to travel independently to and from the provision (with children 11 and over taking account of the requirement to wear a face covering if travelling by public transport) – signing in and out of the provision with a playworker.
The Playwork Principles (the professional and ethical framework for Playwork) should underpin the work of everyone who works in playwork provision. Being flexible and responsive to children’s play needs is a key playwork skill that will be drawn on. Advocating for play and finding an intervention style that supports children’s play is also important.
- Aim to be “Covid Secure”, by carrying out an assessment of the risks and mitigating them with a combination of controls such as limiting contacts, and frequent and through hand hygiene, decontamination and cleaning. Please refer to the Hierarchy of Risk Controls (Annex A).
- Consider this guidance and undertake risk assessments before either reopening or expanding provision.
- Where mains water has been turned off since the close of the premises at lockdown, when it is reconnected it will need running through to flush away any microbiological or chemical residues built up while the water supply was disconnected; As employers, playwork provision services have legal obligations under employment law. They should carry out risk assessments on an ongoing basis to plan appropriately for individual circumstances. Local authorities and Play Wales can help provide advice and best practice to support playwork provision services in complying with their legal responsibilities.
- Playwork provision will need to ensure physical distancing in the work place for their employees or put in place mitigations following a risk assessment.
- Parents and carers (and visitors to provision) will also need to ensure physical distancing.
- Implement measures that limit the number of contacts that children and adults have.
- Actively engage with Test, Trace, Protect requirements.
- Understand the role of Test, Trace, Protect and how this affects childcare settings.
- Be clear with staff and parents that anyone with symptoms of COVID-19 should not come into work or attend the childcare setting but will need to start a period of self isolation and arrange a test.
- If a child receiving childcare becomes symptomatic whilst at the provision, the child should be cared for away from other children and a parent or carer should be called for immediately and the child collected and taken home.
- Maintain accurate contact details for and keep a record of all those accessing the premises to enable tracing in the event of a staff member or child attending the setting displaying symptoms or testing positive for COVID-19.
- In accordance with GDPR rules ensure those individuals are aware of the need to record their details and what they may be used for. Employees should also be aware that their personal contact information will need to be provided to a TTP enquiry in the event of a suspected or confirmed COVID case associated with the setting.
- Follow Infection Prevention and Control Guidance for Childcare Settings including thorough and regular cleaning and disinfecting of the environment, and effective personal hygiene procedures, especially frequent handwashing by staff and children.
- Follow advice if a child or staff member or a member of child or staff member’s family is showing symptoms of COVID-19.
- Plan how you are going to tell parents or carers about your new arrangements for implementing protective measures and how you are going to involve the children and ensure they understand the plans.
- The needs, rights and experiences of all children at the provision should remain a key consideration when planning and operating protective measures.
All provisions must carry out a risk assessment prior to reopening or expanding and repeat these on a weekly basis thereafter. The assessment should directly address risks associated with coronavirus (COVID-19), to enable sensible measures to be put in place to control those risks. The Hierarchy of Risk Controls (Annex A) may help providers with this. All employers have a duty to consult employees on health and safety, and they are best placed to understand the risks in individual provision. Playwork staff are able to select a union representative to engage in the risk assessment process, and employers should share the risk assessment results with the workforce. In the case of provisions that have closed, this should be shared before staff are expected to return.
Provisions should work with staff, parents and partners so that everyone is clear how the new arrangements will work in practice and why they are needed.
The Health and Safety at Work Act 1974 is the legislation that sets out employers’ duties to staff and to the public, as well as the duties of employees towards themselves and others.
The Act sets out the duties of employers to keep people safe while at work. It states that all work settings that have five or more employees must have a written Health and Safety Policy. It also tells employees about their responsibility to follow safe working practices, to cooperate with their employers and to ensure the safety of others, including children, staff and visitors. For children’s activities, the process recommended by the Health and Safety Executive is to carry out a Risk Benefit Assessment.
A written risk benefit assessment should be carried out for all areas where children play, including (but not limited to) playgrounds and playground equipment, taking the virus into account. Written assessments should also be carried out for planned activities that include a significant element of risk (eg use of tools, high temperatures, significant fall heights). A risk benefit assessment should consider the benefits of the activity, alongside the risks. It is also worth training staff in dynamic risk benefit assessment. Children are creative in their play and not all play can be planned for. Staff can manage this through dynamic risk benefit assessment – using their knowledge and professional judgement to respond appropriately to unplanned activities.
Professionals also need to make sure that there are sufficient staff with first aid qualifications and food hygiene certificates, where applicable and that procedures are in place for lone working, lifting and handling and working at height.
Professionals working with children have a duty of care to the children they are working with. The duty of care affects the decisions they make about staff ratios and supervision requirements. For non registered Open Access Playwork provision, staff ratios will need to be reviewed. It is likely that more staff will be required to supervise a smaller number of children than usual. Risk Benefit Assessments should also highlight other key areas that need supervision. This should include consideration in terms of managing numbers, such as gates and entrances, which should be supervised.
Notify Care Inspectorate Wales
If registered, providers should use their Care Inspectorate Wales (CIW) online account to notify CIW when they reopen or if there are any confirmed cases of COVID-19 amongst children and staff using the service.
Covid secure workplaces
There is general advice available on ensuring workplaces are Covid secure. The key principles for workplaces in Wales are identified as:
- care: our health and wellbeing comes first
- comply: the laws which keep us safe must be obeyed
- involve: we all share the responsibility for safe work
- adapt: we will all need to change how we work
- communicate: we must all understand what to do
All Wales COVID-19 Workforce Risk Assessment Tool
The All Wales COVID-19 workforce risk assessment tool was developed for use in health and social care workplaces and has been adapted for use in education, youth work, childcare and playwork settings. It is intended to be used to assess if staff are at higher risk of developing more serious symptoms if they come into contact with the COVID-19 virus. Your employer and or voluntary organisation has a duty of care to protect the health and safety at work of employees and this includes understanding if they are in a higher risk category from COVID-19.
The Tool uses government guidelines, and the most up to date research, evidence and data available to identify known risk factors, including age, sex, ethnicity, underlying health conditions, Body Mass Index (BMI) and any relevant family history in relation to COVID-19. It is a combination of these various factors coming together which contribute to the severity of infection.
The approach of the COVID-19 Workforce Risk Assessment is a self assessment in the first instance. This supports and empowers staff to consider their health and wellbeing, and understand their personal risk of developing more serious symptoms if they come into contact with the COVID-19 virus as either low, high or very high.
Childcare and playwork staff are encouraged to use the Risk Assessment, and to complete this online through the national e-learning platform Learning@Wales.
Where this is completed online a copy will need to be shared with the employer for staff records and to enable them to action.
Following their self assessment, staff should have confidence to discuss their safety at work and any concerns they may have with their manager to consider the right actions to mitigate and manage that risk and ensure staff are as protected as much as possible.
The Tool includes signposts to health and wellbeing resources to help individuals to manage their health and wellbeing, as well as the important and continuing messages of:
- good and frequent hand hygiene
- social distancing in informal workplace activity
Social distancing is harder for children, and the evidence suggests other measures should also be used when working with children, including frequent handwashing. However, social distancing between adults working in provision should be in place where possible.
The latest published evidence in relation to the transmissibility in children under the age of 12 seems to be particularly low. Children under the age of 18 make up 22 to 25 per cent of the population, but consistently make up of less than 2% of the total COVID-19 caseload in every country.
Limiting social contacts is an important part of reducing the likelihood of seeing large outbreaks of the virus. The lower the number of contacts a person has, the easier it is for them to manage their overall risk of infection through interactions with others. However, the overall number of contacts an individual has, or a family has, are something they will need to manage. Providers cannot manage interactions beyond those that take place on their premises.
Where possible, Open Access Playwork providers should keep children and staff in consistent groups that remain the same throughout the week, and separate from other groups to help avoid creating chains of transmission. It is accepted that young children cannot socially distance from staff or from each other and so consistent groups provide an additional protective measure. Maintaining these groups also makes it quicker and easier, in the event of a positive case, to identify those children and staff who may need to self isolate and to keep that number as low as possible.
Given the updated evidence on the susceptibility and transmissibility of COVID-19 in children, settings can increase the number of children in the small group from 8 specified in previous childcare guidance.
Group size should be determined by the number of children the provision is registered to care for, the current NMS ratios, and the risk assessments undertaken for each provision (which will take into account children’s ages, size of provision, staff safety etc).
Groups should remain as consistent as possible and staff within that group should endeavour to socially and physically distance from one another.
Staff should remain with the same group at all times. Where it is necessary for a staff member to move between groups (for example, to cover another staff member’s absence), they should maintain the 2 metres from other adults as much as possible. We recognise distancing is not likely to be possible with younger children, and the staff member will need to ensure they follow the necessary hygiene measures rigorously.
It is important that providers have the flexibility to manage and respond to risks in an appropriate way.
Attending more than one setting or Open Access Playwork provision
We know that for some families limiting a child to attending one setting will not always be possible due to family or work commitments. If a child attends more than one setting, for example out of school holiday provision in the morning then Open Access Playwork provision in the afternoon or moves from one session of Open Access Playwork provision to another, the child should remain in the same, small group across both settings wherever possible.
Providers should consider how they can work with parents to agree ways to manage any necessary journeys, including pick ups and drop offs, to reduce the need for a provider to travel with groups of children. Where travel is necessary providers should do all that they can to ensure that children travel as part of the same consistent group they will be in within the provision. Every effort should be made not to mix children from multiple groups in any vehicles used as this would undermine maintaining distinct groups within the provision.
Where children need to attend more than one setting or open access playwork provision, parents, schools and settings or provision will need to discuss these risks and consider how to manage them to reduce the spread of the virus. This will mean parents, schools and settings or providers working in close partnership to consider fully how they can make provision work alongside their wider protective measures. Settings and providers are reminded that discussions with parents on health matters are to remain confidential and information only shared if the parent or carer has agreed. Further information for schools and settings is available.
It is important providers have the flexibility to manage and respond to risks in an appropriate way. As providers seek to minimise the risks of transmission, they should consider the Hierarchy of Risk Controls detailed at Annex A.
Social distancing within childcare settings with young children will be harder to maintain than in other settings. Providers should therefore implement the following measures to minimise the number of contacts that children and adults have, whilst ensuring children are kept safe and well cared for.
- risk assess appropriately to evidence their approach to minimising contacts
- ensure that children and staff where possible only mix in consistent groups while adhering to NMS ratios
- cleaning should take place between sessions of different groups (i.e. between the morning and afternoon sessions where the morning and afternoon groups differ)
- as far as possible, the same members of staff should be assigned to each group and these should stay the same during the day and on subsequent days
- keep your staffing arrangements as consistent as possible. Those on work placements or students in regular attendance can be included as ‘staff’. Where you do need to use staff from other providers or agency staff, ensure this is agreed on a weekly basis, not daily, to limit contacts
- keep groups of children separate from other groups where possible
- stagger interaction between different groups of children and consider the movement of children around the provision, including one way route systems where possible to minimise contact
- ensure that only essential visitors attend the provision and encourage children and staff to walk or cycle where possible, and avoid public transport at peak times. Essential visitors could include inspectors, learning support assistants, healthcare workers and so on. It does not include parents or carers considering using a setting for the care of their child
- consider staggering children arriving and leaving the childcare setting to avoid parents or carers gathering during drop off and pick up points
- consider putting markers in outside spaces for parents or carers to keep to the 2 metre distancing rule for drop off and collection if possible
- if large spaces (halls) are utilised to accommodate children, these must be demarcated and managed accordingly to keep groups and individuals apart as per requirements for minimising contacts
- prevent the sharing of food, drink, utensils, and where possible equipment and toys
- consider how your emergency evacuation procedures might need to change to accommodate child and staff groupings
- inform parents about the measures you are taking and seek their help to implement them
- make as much use as possible of the available outdoor space for activities.For children and young people who require additional support, such as children with a statement of special educational needs or who have additional learning needs or disabilities, work with the local authority as well as with parents to decide how best to continue supporting these children to stay healthy.
Use of outdoor space
Children should spend as much time outdoors as possible as this can limit transmission and more easily allow for distance between the groups. From 30 July young children (those of primary school age or younger) will be able to interact outside without social distancing. However, adults will need to continue to distance from one another.
Regulation 8 gatherings (indoors and outdoors) of the Coronavirus Act 2020 has been updated to allow for organised outdoor activities consisting of no more than 30 persons in an activity organised by a business, a public body, a charitable, benevolent or philanthropic institution, or a club or political organisation to take place outside.
Infection prevention and control measures
The present advice is that it is not necessary to screen children’s temperatures. The child’s parents or carers should check their temperature before bringing their child if they suspect the child is unwell. In any case, asymptomatic screening will not identify all cases of COVID-19. We will keep this under review. Staff should of course be vigilant for signs of fever and other symptoms. No child with symptoms should be sent to the provision at all and it is vital that parents or carers are encouraged to act accordingly.
Children who present with behaviours which may increase the risk of droplet transmission (such as biting, licking, kissing or spitting) or require a level of care that cannot be provided without close contact should continue to receive care in the same way, including any existing routine use of PPE.
In these circumstances which require provision of the same level of care that has always been required for those children, then no additional PPE is necessary as the risk of viral transmission is very low. However, additional space and frequent cleaning of surfaces, objects and toys will be required.
Hand hygiene is essential before and after all direct contact with a child and after cleaning equipment and the environment. Hands should be washed thoroughly for 20 seconds with soap and water. An alcohol based hand rub can be used if hands are not visibly dirty or soiled and if soap and water are unavailable. However, thorough handwashing with soap and water is more effective than the use of hand sanitisers. Hands should be dried thoroughly after hand washing using disposable hand towels. The use of air dryers is not recommended.
Hand washing or sanitising should be done for example:
- on arrival at the provision
- after use of the toilet
- before and after eating
- after returning indoors from outdoor play
- after being in physical contact with other children
- after sneezing or coughing.
Encourage staff and children not to touch their face.
For sneezes and coughs, ‘Catch it, bin it, kill it’ is key. Disposable single use tissues should be used to cover the nose and mouth when sneezing, coughing or wiping and blowing the nose. Used tissue should be disposed of promptly in a separate double bagged waste bin and disposed of safely. Bins should be emptied, cleaned and disinfected regularly throughout the day.
Consider how to encourage young children to learn and practice these personal hygiene habits through games, songs and repetition.
Some children with additional learning needs (ALN), and disabilities may require additional support in following public health advice, or may find frequent handwashing distressing. Staff will know where this is likely to be the case and should consider how they can best support individual children.
Play with sand, water, plasticine or play dough and cookery and other messy play activities should be restricted and only participated in if the relevant guidance around hygiene and cleaning in the Infection Prevention and Control for Childcare Settings Guidance can be adhered to. If this cannot be adhered to, these activities should not be undertaken.
Equipment, toys and surfaces, including those across all areas of the provision such as toilets, sinks, taps and changing areas, tables and handles should be cleaned and disinfected frequently in line with Infection Prevention and Control for Childcare Settings Guidance. Providers should consider removing soft toys and toys that are hard to clean (such as those with intricate parts). Outdoor equipment and entrance gates should also be cleaned and disinfected frequently.
Cleaning routines including times, dates, and name of person responsible for the cleaning should be recorded to meet the requirements. Please see appendix 9 of Infection Prevention and Control for Childcare Settings Guidance for further information on keeping equipment clean.
There is no specific reason why different groups of children cannot share toilets. However where possible, settings might want to provide separate toilet facilities to reduce the risks of cross group contacts. Where this is not possible, using hand sanitiser before entering the toilet and ensuring toilets are cleaned regularly will help. Where settings operate from multi use buildings such as community centres, or share toilet facilities with schools cleaning and hygiene measures will be even more important.
The guidance on Linen and Laundry in Infection Prevention and Control for Childcare Settings Guidance should be followed. Those who travel to work should change into their uniform or work clothes in the childcare setting, and then bag the clothing and travel home in clothes that have not been worn while caring for the children. Work clothing should be laundered after each use and employers should consider whether staff have sufficient sets of uniforms to enable this.
Ideally, parents or carers should be encouraged to provide clean clothes for children every day but this may not be possible and should be handled sensitively.
Provision should tell parents, carers or any visitors, such as suppliers, not to visit the provision if they are ill or displaying any symptoms of coronavirus.
Settings should ensure all indoor spaces are as well ventilated as possible, by opening windows.
The First Minister announced on 11 September that the use of face coverings would be mandatory in indoor public spaces in Wales from Monday 14 September. Open access playwork provision is not considered to be public spaces and therefore the wearing of face coverings is not mandatory in a open access playwork provision. As part of their risk assessment to support their covid-secure operations, open access playwork providers should consider a range of interventions, which could include the use of face coverings. Where the setting feels their use would be needed, careful consideration should be given to how to do this appropriately and ensure the needs of children are met, particularly those with additional needs. Refer to the current advice from Technical Advisory Group.
Face coverings and implications for deaf children
The impact of wearing a face covering when caring for a deaf child should be carefully considered, as communication for many deaf people relies in part on being able to see someone’s face clearly. The National Deaf Children’s Society has provided the following communication tips via social media and their website which childcare staff may find useful in this regard.
Personal Protective Equipment (PPE) in Open Access Playwork provision
The below information is based on current advice. We will keep this under review and update if required, based on scientific evidence:
- gloves and aprons should be used when providing intimate care to a child, including hands on care such as washing, toileting, or first aid and certain clinical procedures such as assisted feeding
- fluid resistant surgical mask and eye protection should also be worn if a risk assessment determines that there is a risk of splashing to the eyes such as from coughing, spitting, bottle feeding or vomiting
- gloves and aprons should be used when cleaning equipment or surfaces that might be contaminated with body fluids such as saliva or respiratory secretions
- gloves, fluid repellent gown, FFP3 mask and eye protection are required in cases where aerosol generating procedures such as suction are undertaken
Where there is suspected coronavirus (COVID-19) in Open Access Playwork provision:
- Gloves, aprons and a fluid resistant surgical mask should be worn if a child becomes unwell with symptoms of COVID-19 and needs direct personal care.
- Eye protection should also be worn if a risk assessment determines that there is a risk of splashing to the eyes such as from coughing, spitting, or vomiting.
- Gloves and aprons should be used when cleaning the areas where a person suspected of having COVID-19 has been.
Handwashing should always be practiced before putting on and after removing PPE.
All staff should understand how to put on and remove PPE in order to reduce the risk of onward transmission of infection. Further guidance is available here in appendix 6 of the Infection Prevention and Control for Childcare Settings Guidance
Open Access Playwork provision should not require children to wear face coverings as incorrect handling may inadvertently increase the risk of transmission. However if children, or the parents or carers of children choose or wish for their child to wear a face covering to the provision, there should be a clear process in place for removal on arrival. Children must be told not to touch the front of their face covering during use or when removing them. They must wash their hands immediately on arrival, dispose of temporary face coverings in a covered bin, or place reusable face coverings in a plastic bag they can take home with them, and then wash their hands again.
If a child (or a member of their family) is showing symptoms of COVID-19 (a new, continuous cough, high temperature, loss of or change to sense of smell or taste), they must not attend the Playwork provision but must commence a period of self isolation and book a test. This also applies to staff working in the provision.
If a child or staff member has symptoms of COVID-19, however mild, the clear medical advice is to immediately self isolate at home and book a test. All other household members, including any members of an extended household, must stay at home and self isolate and not leave the house for 14 days, even if they remain well. The 14 day period starts from the day when the first person in the house became ill. Further advice is available on protecting yourself and others.
If a child shows symptoms of COVID-19 while in Open Access Playwork provision
Providers will need to have a clear, written procedure in place for the protection of staff and children if a child develops symptoms while at the setting. Their parent or carer should be called immediately and the child collected and taken home. Young sick children will need to be cared for until they are collected.
The child should be moved away from other children and cared for separately with appropriate adult supervision. If it is not possible to isolate the child, move them to an area which is at least 2 meters away from other children. Ideally, a window should be opened for ventilation. Disposable gloves, apron and a fluid resistant surgical mask should be worn if the child requires personal care or close contact. If a risk assessment determines that there is a risk of splashing to the eyes, for example from coughing, spitting, or vomiting, then eye protection should also be worn.
If a child needs to go to the toilet while waiting to be collected, they should use a separate toilet if possible. The areas where a person suspected of having COVID-19 has been, including toilets, must be cleaned and disinfected. Gloves and aprons should be used when cleaning the areas where a person suspected of having COVID-19 has been. See section on Decontamination and Cleaning below.
If they need clinical advice, they (or a member of staff or their parent or carer) should go online to 111 Wales (or call 111 if they don’t have internet access).
If a member of staff has helped a child or staff member who was taken unwell with symptoms of COVID-19 they do not need to go home unless they develop symptoms (new continuous cough, high temperature, loss of smell or taste) themselves. They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell and where possible should change into clean clothing.
Should there be a delay in a parent or carer collecting a symptomatic child, please contact the local environmental health officer via your local council’s website. Children or staff members who are symptomatic should be tested.
If any child or staff member tests positive for COVID-19, registered providers must notify Care Inspectorate Wales of all positive test results.
Test, Trace, Protect
The Test, Trace, Protect strategy published on 13 May was implemented across Wales from 1 June.
This strategy sets out the approach to tackling coronavirus: testing people with symptoms in the community, tracing those who have come into close contact with people who have tested positive for coronavirus, and protecting family, friends and our community by self isolating.
The Welsh Government COVID-19 Testing Strategy was published on the 15 July. The strategy outlines how Wales’ testing capacity will be used to support contact tracing by controlling and preventing transmission of the virus, protecting our NHS services, protecting the most vulnerable groups and utilises developments in future technology to better understand the virus.
An overview of the Test, Trace, Protect process for childcare settings is available.
In summary this process works by:
- testing those people who have coronavirus symptoms, asking them to isolate from family, friends and their community whilst taking a test and waiting for a result. You can apply for a test for yourself or someone in your household with symptoms. This includes adults and children, including under 5s. Information and guidance for staff is also available
- tracing those who have been in close contact with people that have tested positive for the virus, requiring them to take precautions through self isolation. Further information on contact tracing and how it will work is available
- providing advice and guidance, particularly if the person who has symptoms or their contacts are in the shielding or increased risk groups as they are more susceptible of developing a serious illness if they contract COVID-19
- ensuring that if the symptoms are not due to coronavirus, individuals and their contacts can end their self isolation period and get back to their normal routines as soon as possible.
Further information and Q&A about Test, Trace, Protect is available.
If a child or staff member receives a test and that test is positive, they should self isolate and notify the Open Access Playwork provider or their employer of their symptoms. In the event of a positive test, a contact tracer will contact the person tested to help identify potential contacts. A second contact tracer will then get in touch with those contacts and advise them to self isolate for 14 days from their last contact with the person who tested positive. These people will only be required to take a test if they develop symptoms.
It will be important that providers have a clear policy in place for the advent of a positive test for a child in their care or an adult working in the provision. They should require that the provision is informed, and enable them to follow up with all people who came into contact with that person during their time in the provision. They may need to share contact details of staff and children with the NHS Contact Tracers and must ensure they have the consent of all individuals accessing the setting to do this.
Where children under 16 are contacted, consent of a parent, carer or guardian will be required to proceed with gathering information.
Alternatively a parent, carer or guardian would be able to provide contact tracers with the information on behalf of their child.
People are considered as potential contacts if they were in contact with the person who has tested positive during a period beginning up to two days before symptom onset and ending when the case entered home isolation. This is based on current understanding of the main period of infectivity.
A contact is defined as someone who has had close contact during this period, specifically:
- within 1 metre of the person who has tested positive and has been coughed on, had a face to face conversation, had skin to skin physical contact, or been in other forms of contact within 1 metre for one minute or longer
- within 2 metres of the person testing positive for more than fifteen minutes
- have travelled in a vehicle with the person who has tested positive.
This is likely to mean that the small group within which the child has been receiving care or for which the staff member has been providing care will have to self isolate for 14 days.
Management of confirmed cases of COVID-19 in open access playwork
Building upon the Disease Outbreak Plan for Wales (2020), Public Health Wales has provided specific advice regarding the investigation and management of clusters and outbreaks of COVID-19 in educational and childcare settings .The advice outlines what steps should be taken to protect individuals and communities where outbreaks are occurring, as well as reducing spread to other communities:
- identification of cases in possible cluster
- gathering of minimum information
- initial cluster management and risk assessment
- declaration of outbreak and management
Identifying clusters and outbreaks
A potential cluster is defined as two or more cases of COVID-19 among children or staff in Open Access Playwork provision within 14 days or; an increased rate of absence due to suspected or confirmed cases of COVID 19.
A potential outbreak is defined as two or more confirmed cases of COVID-19 among children or staff who are direct close contacts, proximity contacts or in the same ‘bubble’* in the setting, within 14 days”. This may be a class, year group or other defined group.
It is important to highlight that if only one person has been identified with a case of COIVD-19 in a setting the regular TTP contract tracing process should be followed.
Confirmed cases of COVID-19 in a setting should be flagged by local contact tracing teams and followed up with the childcare settings to establish the potential of clusters or outbreaks. However if a potential cluster or outbreak has been identified by the setting or Local Authority they must contact their Regional multi agency TTP Team as soon as the potential cluster or outbreak has been identified.
Gathering of minimum information and managing a cluster
Regional TTP teams will work with the head of the setting and relevant Local Authority to gather a range of information related to the unique nature of the setting, the context and situation in which the cases have occurred and to establish if guidance on infection control measures and social distancing measures for children and staff has been followed. A risk assessment will be undertaken and if an outbreak is not declared the Regional TTP team will continue to work with the setting to manage and review the cluster.
When an outbreak is declared
Incident Management Team (IMT) is likely to be put in place to which key individuals who are needed to investigate and manage the situation will be invited.
Based on the individual circumstances of the outbreak and the setting the IMT will consider:
- adjustments to how the setting is operating to facilitate Infection Prevention and Control measures and social distancing
- if further groups need to be asked to self isolate (e.g. class groups, other functional groups)
- whether to undertake an enhanced investigation including testing of a wider group*.
*The group for testing may be wider than the group identified for exclusion and could include the whole setting or a distinct section of the setting.
An outbreak will be declared over when there has been 28 days since the onset of the last confirmed case in the school or setting and the results of any possible cases in pupils or staff in that time have tested negative.
Rapid deployment of antigen testing
The rapid deployment of testing will be made available to support outbreaks in childcare settings by the NHS Wales TTP Programme and Local Health Boards.
The method for delivery and sampling of rapid antigen tests can be executed in a range of ways such as the deployment of Mobile Testing Units (MTUs), temporary testing satellites or home tests. The most appropriate testing channel will be discussed and agreed between all stakeholders.
Antibody testing tests for antibodies produced by the body in response to the coronavirus infection and indicate whether the person being tested has previously had the virus. A positive antibody test result does not mean that a person is immune, or cannot pass on the virus to others. It also does not mean that those who test positive are exempt from and able to ignore the latest Government advice on social distancing and other interventions to control the spread of the virus.
The purpose of antibody testing is to support the gathering of information on the prevalence of the infection in Wales. The provision of antibody tests are for surveillance and monitoring purposes only.
A small sample of teachers are being asked to undertake antibody testing following a decision made by the Chief Medical Officers of all four nations.
We are working to determine the position of antibody testing for the childcare sector.
Repeat testing or screening
In line with Welsh Government Technical Advisory Group advice, when the prevalence of COVID-19 is low, as it is now, care needs to be taken in using RT-PCR (Antigen tests) as a screening tool. Low prevalence of COVID-19 in a particular ‘community’ or cohort is likely to generate a higher rate of false positives and false negatives. False positives could cause more harm arising from unnecessarily isolating cases and their contacts as a result of the broader Test, Trace, Protect system, while a smaller number false positives results may provide false reassurance. Therefore at this time there would be limited benefit in adopting this approach in schools and settings across Wales.
Vulnerable health groups
On 16 July the Chief Medical Officer confirmed that people in Wales who are shielding will no longer need to do so from 16 August.
Shielding means protecting those people who are extremely vulnerable to the complications of COVID-19 because they have particular existing health conditions
For the vast majority of children COVID-19 is a mild illness. Children or adults who have been classed as shielding due to pre existing medical conditions have been advised to undertake specific ‘shielding’ measures. These adults and children have serious underlying health conditions which put them at very high risk of severe illness from COVID-19 and were advised to rigorously follow shielding measures in order to keep themselves safe. They will have received a shielding letter from the Chief Medical Officer.
From 16 August, however, staff who have been shielding can return to work and if they return to work the workplace must be COVID secure and the individual should follow the social and physical distance measures closely. Additionally from that date children who have been shielding can return to the provision.
The Chief Medical Officers from across the UK accepted the guidance published by Royal College of Paediatrics and Child Health (RCPCH) in relation to children and shielding. According to the RCPCH guidance, the majority of children currently on the Shielding Patients List (SPL) no longer need to shield. Over the summer paediatricians and GPs will be reviewing the records of children who have been shielding to assess whether they need to remain on the SPL. Once a child is removed from the SPL because they do not need to shield, they can behave in the same way as any other child in the setting. Whilst shielding advice is paused, those who remain on the SPL should follow the same advice as those children in the ‘increased risk’ group.
It is important to keep in mind that for adults and children who have been shielding this will represent a significant change in their circumstances. Some will be nervous about no longer shielding and may require additional reassurance to enable them to return to the setting. There are circumstances where children would be unable to attend the provision for health reasons irrespective of COVID-19.
We do not expect staff or children in this category to attend the provision before 16 August, and even then some may not feel safe to return immediately. This should be handled sensitively.
In the case of children, we would only expect these to attend where parents or carers are satisfied that this is safe for them. Open Access Playwork provider may wish to consider undertaking individual risk assessments if necessary and arranging a meeting with the appropriate individual to discuss their concerns.
If in doubt about whether their health condition means they should not be attending their setting, staff, parents and carers should take advice from their GP or hospital doctor.
For staff returning after shielding a risk assessment must be undertaken and the employer should ensure that all reasonable measures are put in place to enable them to return safely. Social distancing for staff should remain in place in line with the current regulations and guidance. It is important to note that staff can remain furloughed at the present time and employers will need to discuss with staff how and when to support their return to work.
Staff or children at increased risk
In the context of COVID-19 individuals at ‘increased risk’ are at a greater risk of severe illness from COVID-19. This category includes people aged over 70, those who are pregnant and those who have a range of chronic health conditions. Pregnant women are specifically advised to work from home after 28 weeks’ gestation. As the advice to shield is being paused people in this category can go out to work and return to settings. Every setting should continue to carry out risk assessments and put in place controls to minimise those risks, such as the frequent hand washing, surface hygiene and one way systems.
Decontamination and cleaning
Cleaning of the setting must take place as set out in Infection Prevention and Control for Childcare Settings Guidance. Additional cleaning and disinfecting must be undertaken of areas that a symptomatic individual has come into contact with.
Except for public areas where a symptomatic individual has passed through and spent minimal time and are not visibly contaminated with body fluids, all surfaces that the symptomatic person has come into contact with must be cleaned and disinfected in accordance with the Infection Prevention and Control for Childcare Settings Guidance once the individual has moved from the area. These surfaces include:
- objects which are visibly contaminated with body fluids
- all potentially contaminated high contact areas such as toilets, door handles, telephones, grab rails in corridors and stairwells
The clothes of staff and children who have come into contact with a symptomatic child should be washed on a hot wash in accordance with the guidance on contaminated laundry in Infection Prevention and Control for Childcare Settings Guidance. It is therefore suggested that staff keep a change of clothes at the provision.
When items cannot be cleaned using detergents or laundered, for example, upholstered furniture and mattresses, steam cleaning should be used.
Any items that are heavily contaminated with body fluids and cannot be cleaned by washing should be disposed of.
In cleaning the areas where an individual with possible or confirmed COVID-19 has been, disposable gloves and an apron should be worn as a minimum. Hands should be washed with soap and water for at least 20 seconds after the gloves and apron have been removed. All staff should understand how to put on and remove PPE (as required by Health and Safety Regulations) and to ensure staff limit the spread of COVID-19. Guidance is available at appendix 6 of the Infection Prevention and Control for Childcare Settings Guidance.
Waste from areas where possible cases of COVID-19 have been should be disposed of in accordance with the Infection Prevention and Control for Childcare Settings Guidance.
Waste should be stored safely and kept away from children. You should not put your waste in communal waste areas until negative test results are known or the waste has been stored for at least 72 hours.
If storage for at least 72 hours is not appropriate, arrange for collection as a Category B infectious waste either by your local waste collection authority if they currently collect your waste or otherwise by a specialist clinical waste contractor. They will supply you with orange or purple clinical waste bags for you to place your bags into so the waste can be sent for appropriate treatment.
Annex A: approach to risk estimation and management
The hierarchy of risk controls does not replace the importance of following the HSE 5 steps to risk assessment when preparing risk assessments. However the hierarchy will help identify the most appropriate measures to adopt.
This hierarchy of controls is a way to prioritise risk control measures based on how effective different types of control are in reducing risks. Risk reduction measures should be assessed in order of the priority given in the hierarchy; it is not a case of simply jumping to the easiest control measure to implement. Types of control higher up the hierarchy are more effective at reducing risks than those lower down. Controls should be practical to be implemented and, ideally, should be able to be maintained easily over time.
It is critical to remember that it will only rarely be feasible to eliminate the risk completely. The combination of controls introduced should aim to reduce the risk to as low as reasonably practicable prioritising structural, environmental interventions over individual level ones.
This of course does not simply mean considering risks of transmission, but also balancing these against risks to wider health and wellbeing and learning. Ultimately childcare settings need the flexibility to respond to these risks as they are able to.
When considering contact between contact groups, we would advise settings to consider:
- elimination: redesign the activity such that the risk is removed or eliminated
- substitution: replace the activity with an activity that reduces the risk. Care is required to avoid introducing new hazards from the substitution
- engineering controls: design measures that help control or mitigate risk
- administrative controls: identifying and implementing the procedures to improve safety
Having gone through this process, PPE should be used where the guidance recommends this.