Creating a more equal Wales: privacy notice

The User Research (UR) Team at Welsh Government would like to engage with members of the public to gather views and perceptions of how to create a more equal Wales. 

The UR Team will be conducting the User Research on behalf of the Disability Rights Taskforce. The Disability Rights Taskforce aims to remove inequalities experienced by disabled people in society, beyond the COVID-19 pandemic. The Taskforce are considering the key recommendations required to achieve improvements for disabled children and adults in Wales, which the Welsh Government, wider public services and disabled people will work together to deliver on.

Your participation in this research is completely voluntary, however the views and experiences you provide are important to help inform us what it is that you need in order to access this information and support available to you.

As part of the research the UR Team will need to collect the following personal and special category information:

• name
• work/personal e-mail (your choice)
• whether you have an impairment or not
• your age
• your sex
• your ethnicity
• your location
• your image (photo or video)
• your voice (video and/or audio)
• any reasonable adjustments you require to take part 

The Welsh Government is the data controller for the personal data. The lawful basis for processing information in this exercise is our public task, that is, exercising our official authority to undertake the core role and functions of the Welsh Government. 

Where the information amounts to special category data we will process it “in the substantial public interest of ensuring equality of opportunity” as set out in the GDPR Guidance.

Any personal data you provide for this research won’t be shared outside of Welsh Government staff members from the Disability Rights Taskforce or the UR Team This data will not be used by them or Welsh Government for any other purpose.

The activities you could be involved in are filling out a Survey and a Virtual Interview.

The UR Team would like to record Virtual Interviews (a technique used to gain insights from participants). This will be made clear to you before the session. If you do not want to be recorded, you will have the option to choose not to be at the beginning of the interview or test session. You will still be able to take part and you will not be identifiable from your comments.

If you choose to provide further personal data as part of the research, we will not identify you from, or link your identity to, the responses you provide. If you raise a query or complaint and provide personal data requesting a response, the researcher will forward the request only to the relevant official and subsequently delete it from the research data.

Recordings will be deleted as soon as the Disability Rights Taskforce has been given all suggestions and the recordings are no longer needed. Personal data will not be included in the final report and will be removed at analysis stage of the Virtual Interviews. Any personal data not already removed will be deleted three months after the end of the project.

Under data protection legislation, you have the right:

• to be informed of the personal data Welsh Government holds about you and to access it
• to require us to rectify inaccuracies in that data
• to (in certain circumstances) object to or restrict processing
• for (in certain circumstances) your data to be ‘erased’
• to (in certain circumstances) data portability
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

If you wish to contact Welsh Government in relation to your rights under data protection legislation then you can contact the Welsh Government Data Protection Officer:

Data Protection Officer
Welsh Government
Cathays Park
Cardiff
CF10 3NQ

Email: DataProtectionOfficer@gov.wales

However, we will deal with a request however you contact us.

The contact details for the Information Commissioner’s Office are: 

Wycliffe House, 
Water Lane, 
Wilmslow, 
Cheshire, 
SK9 5AF

Phone: 01625 545 745 or 0303 123 1113
Website: www.ico.org.uk

Contacts for engagement are:

• Gary Bennett: email: Gary.Bennett@gov.wales
• Howard Warren: e-mail: Howard.Warren@gov.wales