Create and update 'announcement: press release' on GOV.WALES

Before you create or edit content, you need to read and understand:

• the style guide
• writing for GOV.WALES

You should also have a version of the content ready for publication.

Only Press Office can use this type.

Use for: 

• unedited press releases as sent to the media

Do not create a press release:

• for statements to the National Assembly for Wales (use the speech format for those)
• solely to promote the publication of other content (for example statistics)

Creating a new announcement: press release

1. Log in to GOV.WALES and LLYW.CYMRU.
2. Select the Workbench view in GOV.WALES (you must start on the English site).
3. Select Create content.
4. Select Announcement.
5. Select Press release from the Announcement Type field.
6. Complete the Title field.
7. Complete the Summary field.
8. If there is an image, select Choose File from the Image field.
9. Select Add Content and paste content into the Content field.
10. Tag to relevant Topics.
11. If content is from or about an organisation complete EXTERNAL ORGANISATIONS with the name of the organisation.
12. Add up to around 5 INTERNAL LINKS (NODE) to content directly related to the users needs being met by the announcement: press release.
13. Do not usually complete INTERNAL LINKS (TERMS). Either the announcement: press release is relevant to a topic therefore tagged to it or linked to pages meeting specific user needs.
14. To link to another website select Add External Link.
15. To save and edit again before publishing select Save and Create New Draft. To save and specify when to publish in the future, set a date and time in SCHEDULING OPTIONS (expand this field which is usually to the right of the main editing fields). Then select Save and Approve to go live.
16. To add the Welsh content, select TRANSLATE.
17. Select Add from row labelled Welsh.
18. Update fields with Welsh language content.
19. To save changes without making them public select Save and Create New Draft. (this translation). To save and make changes public select Save and publish (this translation). To save and publish on the date set in step 15, after selecting Save and Make Draft (this translation) select Save and Approve to go live (this translation).
20. Ensure the Welsh and the English are in the same published state and check both languages, for example layout is correct and links work.

Editing an existing announcement: press release

1. Find the existing announcement: press release either by browsing the public site or select Workbench then All recent content. You must do this on GOV.WALES as the English content must be edited first.
2. Open the announcement: press release.
3. Select EDIT DRAFT or NEW DRAFT.
4. Edit the announcement: press release.
5. Complete Revision log message (all languages) with brief summary of changes.
6. To save changes without making them public select Save and Create New Draft (this translation). To save and make changes public select Save and publish (this translation).
7. Make the same changes to the Welsh version of the announcement: press release.

Lists which components are available and how to use them if they are allowed.

Paragraphs: content

You must use the content paragraph for the majority of the page content.

Paragraphs: accordion

Follow the accordion definition to add an accordion. 

Paragraphs: related links

Follow the related links definition to add related links.

Paragraphs: call out message

Do not use the call out message paragraph on announcement: press release.

Paragraphs: contact details

Follow the contact details definition to add contact information, for example a telephone number.

Paragraphs: inline document

Use inline document to upload a file which is only relevant in the context of the announcement: press release.

Do not use this to publish a document:

• already published on GOV.WALES, instead link to the published document
• that should be published as a separate page on GOV.WALES, for example a publication

Paragraphs: iFrame

Use only to embed a YouTube video.

Internal links (node)

Use to link to around 5 pages directly related to the users needs being met by the announcement: press release.

Internal links (terms)

Avoid using internal links (terms). These links are to topics and usually the most relevant topic is already found by the breadcrumb.

External links

Follow the sidebar links definition to link to content directly related to the user needs met by your content.