Anti-Slavery Wales Forum: privacy notice

The Welsh Government works with cross-sectoral partners to coordinate activity to tackle modern slavery, and for related purposes. 

This includes:

• work to prevent modern slavery from taking place
• work to identify and support victims and survivors
• work to raise awareness of modern slavery
• work to eliminate exploitation in supply chains

In 2023, the Welsh Government undertook a refresh of modern slavery governance structures and established the Anti-Slavery Wales Forum and its 4 thematic working groups:

• Anti-Slavery Wales Training and Awareness Group
• Anti-Slavery Wales Victims and Survivors Group
• Anti-Slavery Wales Prevention Group
• Anti-Slavery Wales Supply Chains and International Group

To effectively coordinate work to tackle modern slavery in Wales, and for related purposes, the Welsh Government will periodically communicate information related to modern slavery to partners. This includes members of the groups listed above, in addition to other relevant organisations and individuals. This information may include:

• meeting agendas, minutes, papers, action logs
• data, evidence, research, and resources
• calls for evidence and information about projects
• information about events, campaigns, and other activities
• learning and development activities and career opportunities
• requests for feedback
• communications activities
• other information deemed relevant to partners by the Welsh Government

To organise meetings on modern slavery, and to communicate information as described above, the Welsh Government holds the following personal information:

1. names of partners
2. email addresses of partners
3. language preferences of partners

The Welsh Government is the data controller for this work. The Welsh Government will not publish or improperly disclose personal information without consent. All personal information held by the Welsh Government within the scope of this Privacy Notice will be used solely for coordinating work to tackle modern slavery, and related purposes.

Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’.

The Welsh Government holds your data (name, email address and language preference) as part of our work to coordinate activity to tackle modern slavery, and for related purposes.

The lawful basis for processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government.

Holding this data is important to enable the Welsh Government to coordinate activity to tackle modern slavery, and for related purposes. Participation in modern slavery governance structures is voluntary. You may withdraw at any time by contacting the secretariat of the group of which you are a member. If you no longer wish to receive any communications relating to modern slavery, please contact the Welsh Government’s Modern Slavery and Workers’ Rights Team and the team will ensure you are removed from relevant distribution lists.

Personal data provided to Welsh Government is held on secure servers.

When conducting surveys, the Welsh Government use a survey software programme called SmartSurvey. We have ensured that SmartSurvey is UK GDPR compliant and meets our expectations in terms of the security of any data collected via the software (e.g. all data is processed within the UK).

Relating to participation in Anti-Slavery Wales governance structures, we will retain any contact information for the life of the group, or your part in it, plus 3 years. Minutes and other papers that mention you by name will be retained in accordance with criteria set out in the Welsh Government’s retention schedule and, as such, will be kept for as long as any associated documents.

If you have asked not to receive modern slavery-related communications, your personal data will be deleted within three years from the date on which we responded to your request.

Under UK GDPR, you have the following rights in relation to the personal information you provide as part of this work, specifically you have the right:

• to access a copy of your own data
• for us to rectify inaccuracies in that data
• to object to or restrict processing (in certain circumstances)
• for your data to be ‘erased’ (in certain circumstances)
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection

The contact details for the Information Commissioner’s Office are:

If you have any further questions about how your data will be used in relation to:

• coordinating activity to tackle modern slavery, and for related purposes
• if you wish to exercise your rights using the General Data Protection Regulation
• for other related queries

Please contact:

E-mail address: FairWork@gov.wales

The Welsh Government’s Data Protection Officer can be contacted at: