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Further support and resources for making accessible online documents using Microsoft Office applications.

First published:
9 June 2020
Last updated:

Microsoft Accessibility Checker

Microsoft Word has a built-in Accessibility Checker. The Checker presents you with a list of errors and warnings as well as tips on how to fix each issue.

To run the Accessibility Checker, go to File > Check for Issues > Check Accessibility.

When you choose an item from the inspection results, Word will display that part of the document.

Below the inspection results, Word explains why and how to fix the issue you have selected.

Accessibility issues fall into 3 categories. These are:

  • errors, which are most serious as users with certain disabilities cannot read the content. This is especially true for those using screen reading software.
  • warnings, which are less serious but still make it difficult for people with disabilities to read your document
  • tips, which detail any issues that might cause problems. Fixing these will help optimise your document’s readability for everyone

Office Accessibility Centre

More training, templates and guidance are available online at the Office Accessibility Centre.

Accessibility video training

A course of accessibility video training is available online from Microsoft to complement the content of this guide.

Accessibility Office templates

Templates that help you make your content accessible to everyone are now available online, courtesy of Microsoft. There are also guides for creating your own templates, using accessibility guides. Get accessible templates from Office.com.

Further support

GOV.UK accessibility guidance

Standards on accessibility, as set out on GOV.UK, apply when designing or procuring new:

  • websites
  • digital services
  • mobile applications

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